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Group Park Use Notification

To host a small private event or gathering in a CVRD park, you must submit a Group Use Notification Form. This process is required for private events with less than 40 people attending and no set-up. Examples include:

  • birthday parties,
  • small wedding ceremonies; and
  • other small private events.

If your event is: open to the public, greater than 40 people, requires any set-up (tents, tables, chairs, etc.) or is hosted by an organization, please visit the Special Events & Special Use Permits page of our website for details on how to host a special event in a park.

Please note, picnic shelter reservations at Bright Angel Park, Glenora Trails Head Park and Elsie Miles Park are available at  CVRDs Picnic Shelter Reservations. For group park use in other CVRD Parks, please submit a Group Use Notification form.

How to Submit a Group Use Notification

Submit Form Online

Submit a Group Use Notification form online. You can also submit a pdf Group Use Notification Form by email, mail or in-person at 175 Ingram Street, Duncan, V9L 1N8.

Once a Group Use Notification Form is received, CVRD staff will:

  • review your notification to ensure there are no conflicts with other groups, events or maintenance work; and
  • contact you by email to approve your group use notification, or advise of any conflicts.
Additional Information

While submitting a Group Use Notification does not grant you exclusive use of a park, knowing this information allows us to inform the Parks & Trails operations team about your event. We can also inform you of any construction or closures that may be ongoing, or of any other known activities happening at the park during your event to ensure you have the best experience possible.

Land Acknowledgement
The CVRD is in the ancestral and unceded territories of First Nations including (but not limited to) Quw'utsun (Cowichan Tribes), MÁLEXEŁ (Malahat), BOḰEĆEN (Pauquachin), c̓uubaʕsaʔtx̣ (Ts'uubaa-asatx), xeláltxw (Halalt), Spune’luxutth (Penelakut), Stz'uminus, Leey’qsun (Lyackson), Diitiidʔaaʔtx̣ (Ditidaht) and P’a:chi:da?aht (Pacheedaht) Peoples. Local First Nations Peoples have stewarded the lands of this region since time immemorial. The CVRD is committed to the ongoing journey of reconciliation between Indigenous and non-Indigenous peoples in the region by strengthening cooperation, collaboration, and relationship building.