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Procurement & Bids

Bids and Contracts

CVRD’s bidding process aims to procure goods, services and construction projects that represent the best value for the organization and its taxpayers. CVRD promotes an open, fair, and competitive purchasing environment that may consider quality, specification, environmental and social impact, service, warranties, price, supplier’s demonstrated ability to perform the work and timely delivery. This allows the CVRD to deliver quality services to the residents of the Cowichan Valley in an efficient and cost-effective manner.

CVRD staff conducts its procurement needs under the guidelines set out in the Procurement Policy amended by CVRD Board on April 13, 2022.

Current Bid Opportunities

The CVRD posts all public procurement opportunities through the Bonfire (now Euna Procurement) portal. This platform enables suppliers to view and download open opportunities and submit responses electronically.

In addition, CVRD advertises its bid opportunities on BC Bid , a national procurement platform that helps reach a broader supplier community. We encourage interested suppliers to register with Bonfire and BC Bid to view current bid opportunities and receive notifications of future postings.

Supplier Code and Conducts

The CVRD expects its suppliers to uphold the highest standards of integrity and business conduct. The CVRD reserves the right to decline doing business with any supplier found to have engaged in illegal or unethical bidding practices, to have an actual or potential conflict of interest or unfair advantage, or have failed to demonstrate ethical business practices.

General Requirements for Suppliers

Suppliers may be required to submit proof of the following documents:

  • A copy of WorkSafe BC Clearance Letter from the Workers’ Compensation Board
  • Minimum $5 million Commercial General Liability insurance (CGL) with the “Cowichan Valley Regional District” named as an additional insured
  • Professional Liability insurance (errors and omissions) in an amount no less than $2 million
  • A copy of Prime Contractor Designation (for Construction Projects)

The minimum requirements may vary depending on the specific requirements of the project.

Terms and Conditions

Suppliers engaged by the CVRD are required to review and accept the CVRD’s Terms of Conditions as outlined in the following Form of Agreement or PO Terms and Conditions prior to commencing any work:

Invoice and Payment

All service providers to the CVRD are required to complete an Electronic Fund Transfer (EFT) application form and once approved, payments for invoices will be deposited directly into the designated bank account.

Please send all invoices to ap@cvrd.bc.ca.

Payment Terms: The CVRD’s standard payment policy is within thirty (30) Days from the date of receipt of an acceptable invoice.

Land Acknowledgement
The CVRD is in the ancestral and unceded territories of First Nations including (but not limited to) Quw'utsun (Cowichan Tribes), MÁLEXEŁ (Malahat), BOḰEĆEN (Pauquachin), c̓uubaʕsaʔtx̣ (Ts'uubaa-asatx), xeláltxw (Halalt), Spune’luxutth (Penelakut), Stz'uminus, Leey’qsun (Lyackson), Diitiidʔaaʔtx̣ (Ditidaht) and P’a:chi:da?aht (Pacheedaht) Peoples. Local First Nations Peoples have stewarded the lands of this region since time immemorial. The CVRD is committed to the ongoing journey of reconciliation between Indigenous and non-Indigenous peoples in the region by strengthening cooperation, collaboration, and relationship building.