2. COWICHAN REGION SPORT TOURISM EVENT GRANT - FINAL REPORT

   If you have any questions, please call 250.252.6579 or email nicole.rallis@cvrd.bc.ca

4. APPLICANT INFORMATION
6. Legal Name of Organization or Business
7. Not For Profit # if applicable
9. Address
11. City
12. Province
13. Postal Code
15. Telephone Number
16. Email
17. Website Address
19. Primary Contact First Name
20. Primary Contact Last Name
22. Event Name
23. Event Date(s)
25. INFORMATION ABOUT OUT OF REGION ATTENDANCE
    NOTE: 'OUT OF REGION' pertains to anyone from anywhere outside of the Cowichan Valley Regional District.
27. 1. How many OUT OF REGION PARTICIPANTS attended the event?
    Participants include competitors, staff, judges, coaches, trainers, etc.
28. 2. What percentage of OUT OF REGION PARTICIPANTS stayed overnight?
30. The next four questions (#3 - #6) refer only to those PARTICIPANTS THAT STAYED OVERNIGHT, not all participants. Answers to these four questions MUST add up to 100%.
32. 3. What percent of OVERNIGHT PARTICIPANTS came from Vancouver Island?
33. 4. What percent of OVERNIGHT PARTICIPANTS came from BC (outside Vancouver Island)?
35. 5. What percent of OVERNIGHT PARTICIPANTS came from the rest of Canada?
    Please indicate which provinces
36. 6. What percent of OVERNIGHT PARTICIPANTS came from elsewhere?
    Please indicate which countries.
38. 7. What percent of OVERNIGHT PARTICIPANTS stayed in paid accommodations?
    for example: if 50% of 200 participants stayed overnight, there would be 100 staying overnight. If 50% of those stayed in paid accommodations, there would be 50 staying in paid accommodations.
39. 8. How many nights did overnight participants stay?
41. 9. How many OUT OF REGION SPECTATORS attended the event?
42. 10. What percent of of OVERNIGHT SPECTATORS stayed in paid accommodations?

    for example: if 50% of 200 spectators stayed overnight, there would be 100 staying overnight. If 50% of those stayed in paid accommodations, there would be 50 staying in paid accommodations.

44. INFORMATION ABOUT LOCAL ATTENDANCE
46. How many LOCAL PARTICIPANTS attended the event?
    Include competitors, staff, judges, coaches etc.
47. How many LOCAL SPECTATORS attended the event?
48. How many LOCAL VOLUNTEERS participated in the event?
50. FINANCIAL INFORMATION
52. What was funding received from the CVRD used for? Please be specific.
53. How did the funding enable the event to grow or improve?
55. Did this grant assist with leveraging other funds?
57. In order to understand the economic impact of your event, we ask that you provide some information about the expenses and capital expenditures necessary to operate the event. Please estimate the amount spent on the following:
59. What percent of participants' food and beverage was covered?
60. What percent of participants' accommodations were covered?
61. What percent of participants' local transportation was covered?
63. Salaries, fees and commissions
    ex: wages of staff paid to host the event
64. Advertising
    ex: print, radio, TV, online ads
65. Professional services
    ex: consultants, planners, event organizers etc.
66. Financial services
    ex: banking and credit card fees
68. Insurance
    ex: venue or liability insurance
69. Rentals
    ex: office space, venue and equipment rental, fencing, vehicles etc,
70. Laundry & cleaning
71. Business Services
    ex: sanitation, security etc
73. Communication
    ex: website costs, telecommunications, broadcasting fees etc.
74. Utilities
    ex: energy and other
75. Office supplies
76. Other supplies
    ex: medals, trophies, decorations etc.
78. Repairs
    ex: painting or maintenance
79. Food & beverage for organizing committee
80. Food & beverage for volunteers
81. Food & beverage for media and/or VIPs
83. Food & beverage for participants
84. Accommodations for organizing committee
85. Accommodations for participants
86. Accommodations for media and/or VIPs
88. Cost of merchandise and retail
    ex: clothes and other merchandise purchased for resale or for volunteers.
89. Transportation and storage
    ex: charter busses, warehousing, courier
90. Building renovation or construction
92. Estimated operations surplus

    Rather than asking for a list of revenues (grants, sponsorships, registration fees or other sources of funds) generated by the event, providing the difference between revenues and expenses assists in understanding the overall economic activity of the event.

94. CAPITAL INVESTMENTS
    Include those expenditures lasting more than one year and undertaken as a result of hosting the event.
96. Building - Construction or Renovations
97. Machinery and equipment
98. Furniture and fixtures purchased
99. Transportation equipment
101. Other capital supplies and/or services
     Goods and services such as landscaping, feasibility studies etc.
103. MARKETING AND PROMOTION INFORMATION
105. How did you encourage pre and/or post event activities, or promote the region's attractions to participants and spectators?
107. How was the CVRD recognized as a sponsor?
     Please include both pre-event marketing and recognition during the event.
109. We'd appreciate seeing documents in which the CVRD was recognized.
111. Use this field if additional file uploads are required
113. Use this field if additional file uploads are required.
     If further submission of files is required, please email them to sport@cvrd.bc.ca
115. Thank you for providing valuable information that will assist with illustrating the value of sports tourism to the Cowichan Region. Are there any other comments you would like to submit?
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117. 1. Receive an email copy of this form.
118. Email address

     This field is not part of the form submission.

119. Submit

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