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1. How are addresses assigned?

When a building permit is applied for through the Cowichan Valley Regional District, it is sent to the GIS department to assign a civic address. The GIS department uses an address grid that encompasses the entire region to ensure addresses are assigned consecutively and in an order that is easy to understand.

Occupancy will only be granted if you have your valid civic address posted.

2. Can I assign my own address?

No.  Addresses must be assigned by the Cowichan Valley Regional District to ensure the correct civic is assigned and agencies such as E-911 are properly notified.

3. I have an issue with my road name. Who do I call?

Roads within the Cowichan Valley Regional District fall under the jurisdiction of the Ministry of Transportation, Highways and Infrastructure. To verify your road name, contact the Ministry of Transportation at (250) 387-3198. For maintenance issues or hazards on the roadway, visit Highway Maintenance Contractors Public Contact Numbers web page. 

4. My house is accessed by boat. How do I get an address?

The method for receiving a water access address is the same as that of a land access address (applying for a building permit through the CVRD Building department). Water access houses should have the addresses clearly posted so that passing boats can easily locate it, such as on the dock.

5. A service provider (Telus, BC Hydro, Canada Port etc.) does not recognize my address. What can I do?

Provide a map of your property to the service provider using our interactive web map. If your address is incorrect or not shown on our web map, please contact the CVRD GIS staff via email or 250.746.2500 ext 2221.

6. Do I need multiple addresses if I have more than one residence on my lot?

Yes. One address should be assigned to each residence on your lot. Additional civic addresses will be given out once the building inspector has determined the house is habitable and does not contravene the zoning regulations.

7. Who approves road names?

The Ministry of Transportation, Highways and Infrastructure approves road names within the Cowichan Valley Regional District. As part of the subdivision application procedure, the developer will be asked to provide 3+ road names that will be checked against the current road inventory for uniqueness. If the road name exists within the CVRD or a surrounding jurisdiction, the road name will be denied and the developer will have to submit other options.

8. I don’t like my address number. Can it be changed?

Addresses are assigned based on an addressing grid that covers the entire CVRD. While we understand some address numbers may not be desirable, they are assigned to ensure yours and your neighbours' safety.

In rare circumstances, the CVRD may change or reassign civic addresses to correct inaccuracies or make room for new subdivisions. In these circumstances, the CVRD will notify all affected owners.

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1. Does the CVRD have plans to hold a public information meeting to discuss the proposed project?

At this point, the CVRD has no plans to hold a public information meeting in relation to a potential LNG project on the Bamberton lands. Typically, with official community plan amendments or rezoning applications, the public input opportunity is accommodated through a formal “public hearing” versus a public meeting. Public hearings are part of the statutory development application process. At this point, the CVRD has received no such applications on the Bamberton lands.

2. What is the difference between a public open house and a public hearing?

Public Open Houses/ Public Information Meetings
It is common practice of local governments to require an applicant to host a public information meeting, usually for complex and large proposed projects. Although this category of meeting is not statutory requirement in relation to development applications, it can be a useful tool to distribute information and accommodate a two-way discussion of issues unlike “public hearings.” There are a few legal snares that can occur in a public information meeting particularly with respect to elected officials mindfulness of the “amenable to persuasion” rule that has its basis in case law. This ensures application processes maintain their legal integrity.

It should be noted that proponents of a proposed project are free to hold public information meetings on their own accord with or without local government involvement. It is relatively common for proponents to host one or more such meeting for large or complex projects to gauge community support and resolve identified issues with the community in advance of a development application.

Public Hearings
Public hearings are required by the Local Government Act in cases where local governments are considering bylaws to adopt an official community plan or zoning bylaw amendment. The Act public hearings must be held after first reading of the proposed bylaw and before third reading. The purpose of a hearing is to permit individuals who believe their interest in property is affected by the proposed bylaw to make written or verbal representations to the elected officials in relation to matters contained in the bylaw. This type of formal meeting does not permit two-way discussions with the primary obligation of the elected officials being to simply “hear” the information presented to them.

At a public hearing, elected officials are required under common law to be amenable to persuasion, though they may hold strong views on the matter. Once a public hearing has been concluded, elected officials are not permitted to receive any new information. That said, it is possible for additional public hearings should important new information be identified that is central to the decision-making process.

3. Do CVRD zoning regulations still apply to the Bamberton lands?

The subject Bamberton lands are fee simple lands, meaning they are owned outright. As such, the existing CVRD land use regulations and processes etc. continue to apply as they would on any fee simple lands within the CVRD. The CVRD will continue to conduct its business on that basis.

4. What does the Official Community Plan and Zoning Bylaw state about LNG operations on the Bamberton lands?

For an LNG facility to legally operate on the Bamberton site, it would require an amendment to the Official Community Plan, Zoning Bylaw amendment, and possibly a development permit application. Such applications would be adjudicated by the Board as with all such applications and will follow due process. Although the issue of LNG is significant for this community, the structure of the development application process does not change.

5. Has Malahat LNG Inc. applied for a development permit or zoning or any other permits for the project?

Malahat LNG Inc. has not submitted any development application to the CVRD. At the time they do, submission requirements will be established that are appropriate to the particulars of the proposed project. As an example, some of the information that can be required to support a submission include but are not limited to:
• Detailed description of the proposed project or use;
• Proposed site plan;
• Environmental impact assessment;
• Geotechnical analysis;
• Traffic impact assessment;
• Sediment and erosion control plan;
• Sound attenuation plan, etc.

6. If a development application is submitted to the CVRD for an LNG facility, what is the process and will there be an opportunity for community input?

Such an application would follow basic steps associated with an official community plan (OCP) or zoning bylaw amendment. The average processing time is 6-12 months.
Steps:
1. Pre-application meeting(s)
2. Application submitted
3. Staff review
4. Internal and external referrals
5. Staff report presentation to the Electoral Area Services Committee (EASC)
6. Board consideration of EASC recommendation and first & second reading of amendment bylaw
7. Public Hearing Set
8. Board consideration of third reading and adoption of the proposed amendment bylaw.

For more information, feel free to review the Rezoning Development Guide.

7. What are the Board’s recent Resolutions relating to LNG?

1. February 10, 2016 Board:
#16-134 That the Board advise Malahat LNG that the Cowichan Valley Regional District is opposed to any LNG facility being located at Bamberton or anywhere else within the Regional District.

2. March 9, 2016 Board:
#16-156 While the Board of the CVRD has expressed its opposition and lack of support for future Liquified Natural Gas (LNG) projects in the Cowichan Valley, the Board is aware of its responsibilities to give appropriate consideration to any land use application that might be made to the Regional District in accordance with the Local Government Act.

8. Are elected officials free to hold and express their opinion on LNG or other land use proposals in the Cowichan Valley?

Elected officials are free to express their views on LNG or any other such issue and it is common practice for them to do so.

The manner of free expression is shaped somewhat by the legal obligations associated with a pending or an actual development application that is to be considered by the elected body. In this case, although an elected official is free to express their view on any given subject, it is considered prudent to ensure any view expressed respects the legal obligation of the elected official to maintain an “open mind” or be amenable to persuasive arguments either in favour or in opposition to a proposed bylaw. This helps ensure an elected official is not perceived to have prejudged the merits of any application, whether or not it happens to be consistent with an official community plan or zoning bylaw or any other consideration. Applications for official community plan and rezoning amendments are common components of local government business.

The requirements of procedural of fairness inherent in the rezoning process, as set out in case law, require elected officials to maintain an open mind. So, although they are entitled to hold and express opinions about issues of concern to the community, they must be prepared to listen to and weigh the arguments made both in favour of and in opposition to an application.

The Courts have stated that elected officials must be prepared to change their views based on the information presented by an applicant, including information presented at a public hearing. It is important to note that a Board or Council functions as a quasi-judicial body, with all associated responsibilities for procedural integrity, in the consideration of development applications. Otherwise, if a court finds an elected official had a closed mind, and was not prepared to change their views, no matter what information was presented, the elected official risks being disqualified from voting on the matter.

9. Has CVRD staff met with Malahat LNG Inc. or Malahat Nation about a potential LNG project on the Bamberton lands?

CVRD staff met with representatives of Malahat LNG in December 2015. The purpose of the meeting was to orient the Malahat LNG Inc. representatives to the existing regulatory framework pertaining to the Bamberton site (i.e. the Official Community Plan and Zoning Bylaw), and to provide an overview of the application requirements and procedures should they choose to submit an application. A second pre-application meeting occurred in June 2016.

10. What are the associated bylaws?

South Cowichan Official Community Plan Bylaw No. 3510
The area of the Bamberton Lands and marine foreshore where the former cement plant and associated facilities were located are designated in the South Cowichan Official Community Plan as “Industrial.” This designation allows for a variety of industrial uses and industrial zones. With respect to industrial uses that may involve hazardous goods, Policy 16.5 states:
New industries considered hazardous due to the transport, handling, bulk storage, or use of liquefied natural gas, radioactive or other dangerous or toxic materials will not be permitted to locate within the Plan areas.
The remainder of the Bamberton Lands outside of the industrially designates areas are designated Rural Resource. The Rural Residential designation is primarily intended for forestry and other natural resources uses. Liquefied natural gas facilities or similar type uses are not identified as an appropriate use.

South Cowichan Zoning Bylaw No. 3520
The Bamberton lands on the east side of the Trans Canada Highway have a number of different zoning designations. These include Heavy Industrial 2 (I-2), Bamberton Light Industrial 1A Zone (I-1A), Rural Resource 1 (RUR-1) and Rural Resource (RUR-2). The water surface of the Saanich Inlet adjacent to the Bamberton Lands is zoned Heavy Industrial (I-2) and Marine Conservation 1 (W-1). None of the zones that apply to the Bamberton Lands or the water surface adjacent to the Bamberton Lands permit the storage and distribution of liquefied natural gas.

11. Is the CVRD required to accept and consider an application for an Official Community Plan or Zoning Bylaw amendment for the purpose of seeking approval to develop an LNG facility at Bamberton?

The Local Government Act (section 460) requires that local government consider every application for an Official Community Plan or Zoning Bylaw amendment. Accordingly, local government has no authority to simply refuse to accept a complete development application. Through legislation, every person is afforded the prospect of a fair and impartial application process.

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1. When do I need a building permit to do work in the Regional District?

A building permit is required before:

(a) constructing, reconstructing, repairing or altering a building or structure,

(b) removing or relocating a building or structure,

(c) changing an occupancy or use of a building or structure,

(d) conducting a “tenant improvement” in an existing commercial or industrial suite,

(e) removing, altering or adding a plumbing distribution system and or drain, waste and venting system,

(f) demolishing a building,

(g) constructing or adding a fireplace, woodstove or chimney,

(h) constructing or altering a farm building or,

(i) constructing or altering a retaining structure.

Note: Gas and Electrical Work is regulated by Technical Safety BC

2. How do I get a building permit?

To get a building permit, you must first apply by submitting a complete application to 175 Ingram Street, Duncan or by e-mail inspections@cvrd.bc.ca. See here for our Building Permit Application and a list of general requirements.

3. How much does a permit cost?

Please refer to the Building Permit Fee Schedule found in the CVRD Building Bylaw for new residential construction .  For Renovation or Complex projects, fees will be 1% of the estimated construction value.

Please include this data with your application.

4. How can I pay for my building permit?

You will pay for your building permit when the permit has been issued and it is time to pick it up. Permit fees shall be paid by cash, debit or cheque payable to the Cowichan Valley Regional District. Please note: credit card is not accepted.

5. How long does it take to process a building permit?

We are committed to processing all permit applications as quickly as possible. For residential construction (new houses, additions, alterations and accessory buildings) the processing depends on the time of year and volume of permits. Please contact the building department at 250-746-2610 to get an estimate of the current processing times.  Incomplete applications are often the main reason for an increase in processing times.

6. Can I get the permit process started before I have a complete application?

This will be at the discretion of the Area Building Official. Receiving an incomplete application can result in a longer wait time than an otherwise complete application as incomplete applications are placed in a suspension queue while they wait for additional submission.

7. How long is a building permit valid?

Typically, 2 years. If the first inspection is not called for within the first 6 months, or work discontinues for 12 months, a permit can expire. It is recommended to maintain communication with your Building Official regarding expiration.

8. How and when can I request building inspections?

By calling 250-746-2610 or by e-mailing inspections@cvrd.bc.ca. You MUST have your permit number and civic address. Please also be prepared to leave your name, phone number and the date requested. Special instructions or information is also required, for example; a gate code, key location or the presence of a dog. See here for more information on booking inspections. See here for more information on the building permit process, including required inspections.

9. What building inspections are required in the CVRD?

Most typical inspections are: 

Footings

Perimeter Drains, Damp proofing and Roof Leaders

Water, Storm, and/or Sewer Connections

Under Slab Plumbing

Under Slab Poly, Insulation and Radon Piping

Exterior Sheathing

Rough-in Plumbing

Framing and Braced Wall Panels

Insulation

Rainscreen/Building Envelope

Final or Occupancy

10. What time will my Building Official come to do the inspection?

Inspections will occur between 8:00am - 4:30pm on the day of your request. Building Officials will not call ahead to meet you. It is the responsibility of the inspection requestor to be available between 8:00am and 4:30 on the day of the inspection.

11. Where can I get a copy of the BC Building Code?

You can view a copy of the BC Building Code here.

12. Do I need a permit for a deck or garden shed?

Sheds that are a maximum of 10 sq. m. (107 sq. ft.) do not require a Building Permit provided that they do not create a hazard. Minimum setbacks to property lines apply and depend on which zone the shed is located in. Larger sheds do require a permit.  If your shed is under 10 sq.m. and contains plumbing, a building permit will be required. If a deck structure is 24” or less in height throughout the perimeter of the structure without manipulating grade, a building permit is not required. Measurements are taken from existing grade to the top of the walking surface.  A building permit is required for ALL elevated decks. In all cases, setbacks apply to deck structures. If you are unsure about a specific project, contact our office.

13. Do you release copies of building inspection records?

To obtain copies of building inspection records for a specific property you must complete a request for information form and submit it to inspections@cvrd.bc.ca. Make sure to include the property owner's consent and what information you require so we can determine if releasing the records is in keeping with policies and legislative requirements. Charges may apply for copying plans or other large documents.

14. Where can I find information on my septic system/well?

Island Health maintains septic records in the CVRD and the province of BC maintains a well registry. The CVRD may have septic or well information on file if building permits were previously issued on a property and it was within the time that building file records were kept (mid-1970's and forward). This information may be obtained through a Property Information Request. 

15. Do I require a building permit for a farm building?

Maybe - Check with your Building Official

16. I have a general question, who should I talk to?

For general questions contact 250-746-2610 or email inspections@cvrd.bc.ca. Questions often cannot be completely answered without specific parcel information.

17. Can I use lumber cut from timber on my property to construct my house or accessory building?

Lumber used for structural components must be graded in accordance with National Lumber Grades Authority (NLGA) standard grading rules for Canadian lumber.

Typically, lumber is graded and stamped at the source of manufacture. With site cut lumber, the grading can be done on-site by a qualified grader who provides the necessary certification for the owner and subsequent verification by the Building Official where required by the BC Building Code.

18. What Climate Zone is my property in?

The CVRD is within Climate Zone 4 and 5, depending on the area, see our Electoral Area Climatic Data here.

19. What is my Seismic Smax value?

See here for more information.

20. What is zoning?

Zoning is a land management tool used by local governments to separate uses. Each of the nine Electoral Areas has a Zoning Bylaw with regulations specific for each zone, including; use, density and siting (e.g. setbacks). Permitted uses are identified for each zone additionally, each Zoning Bylaw is equipped with a section on definitions and general regulations. The CVRD web map can help you quickly determine what your property is zoned. For more information on how to use the Web Map see "What is the Web Map and how do I use it?"

21. What is a Riparian Area?

Riparian areas can be defined as the area of land adjacent to a watercourse or body of water, a ditch, spring or wetland, whether or not usually containing water (see image below). The entire CVRD is within a Riparian Protection Development Permit Area (DPA). It is the responsibility of the property owner(s) to ensure there are no activities in the riparian area, or apply for a development permit. For more information on Riparian Areas, please click here.

For visualization purposes only.

22. What is the Web Map and how do I use it?

The online Web Map allows anyone to search their property and find important information like zoning, OCP designations, development permit areas, service areas and more. To use the Web Map simply go to the Web Map and click on desktop icon (see image #1). From there a disclaimer statement will appear, click 'accept'. The map will launch and show the entire Regional District. To find your property you can either search by scrolling in and navigating to it, or use the address tool or parcel identifier (PID) for bare land (see image #2). Once you have found the property, use the 'identify tool' (top left - see image #3) by clicking on the tool and then on the property. By doing this, information should populate on the left side. From there you can click on any of the items shown in that list for more information. Links to other relevant bylaws are also provided (see image #4). 

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23. What is an accessory dwelling unit?

An accessory dwelling unit, also known as granny suite, separate suite, small suite or carriage house, is a smaller house located on the same lot as a single-family dwelling. The building can be purpose built or may be a conversion of/or to an existing garage or accessory building. The maximum permitted size of these units varies across electoral areas and can be found in the applicable Zoning Bylaw.

24. Can I have an accessory dwelling unit?

Accessory dwelling units are allowed in many zones throughout the CVRD (with the exception of Area G). This specific use, however, depends on the size of the property and the level of servicing. To find out if your zoning allows an accessory dwelling unit first check the specific zone in the zoning bylaw, then confirm the size of your property meets the minimum parcel size required depending on its level of servicing. Not sure what your zoning is? Check out our Web Map! Please make sure to check with the Building Department for code and permit requirements prior to undertaking any work.

25. What is a secondary suite?

A secondary suite is a self-contained residential unit within a home. They can be located in a basement of a dwelling or attached at ground level to the dwelling. The CVRD zoning bylaws for each electoral area regulates the maximum size of the secondary suite and do vary by electoral area. Always consider the specific zone, general regulations and definitions when determining eligibility for a secondary suite. To find out if your zoning allows a secondary suite on your property, first check the specific zone in the zoning bylaw, then confirm the size of your property meets the minimum parcel size required depending on its level of servicing. Not sure what your zoning is? Check out our Web Map!

26. Can I have a secondary suite in my home?

Secondary suites are permitted in many residential zones throughout the CVRD. This specific use, however, depends on the size of the property and its level of servicing (e.g. connection to water and sewer). To find out if your zoning allows a secondary suite on your property, first check the specific zone in the zoning bylaw, then confirm the size of your property meets the minimum parcel size required depending on its level of servicing. Not sure what your zoning is? Check out our Web Map!

27. What are Development Permit Areas (DPAs)?

Development Permit Areas (DPAs) require permits under certain circumstances. Local governments have the authority to designate development permit areas in an official community plan. These identify locations that need special treatment for certain purposes including the protection of development from hazards, establishing objectives for form and character in specified circumstances, or revitalization of a commercial use area. This authority can also be used to achieve climate action goals for energy conservation, water conservation and the reduction of greenhouse gas emissions. Unless a development permit is obtained, development in such areas is restricted.

If an official community plan designates development permit areas, then the implementing guidelines may be located in the official community plan or in the zoning bylaw.

28. What is a Development Permit?

A Development Permit (DP) is a land use permit used by local governments to review proposed developments to ensure they meet the policies and objectives of the Official Community Plan (OCP), and satisfy all required regulations in the zoning bylaw. A Development Permit may specify requirements respecting the character of development, including landscaping, and the siting, form, exterior design and finish of buildings and structures; environmental protection; protection from hazardous conditions and protection of farming. DP's may also impose conditions respecting the sequencing and timing of construction. Within designated Development Permit Areas (DPAs) land must not be subdivided or altered and buildings or structures cannot be constructed or altered, unless the owner has first obtained a DP. Once approved (by the General Manager or CVRD Board), the DP is registered against the title of the land and becomes binding on future land owners.

29. How do I know if I need a Development Permit?

If you are planning to develop your property and it's located within one or more Development Permit Areas (DPAs), you will need a Development Permit (DP) prior to obtaining a Building Permit or obtaining subdivision approval, unless otherwise exempt. It is important to remember, a DP is not a building permit. To find out if your  project requires a DP application you can call staff or follow the instructions below:

1. Visit the online Web Map tool, search your property using the address tool or Parcel Identifier (PID)
2. Identify your property using the 'identify' tool (top left) - click on your property. Information should populate on the left side including the parcel boundaries, survey plans and development permit areas. 
3. If your property is within a Development Permit Area it will appear in that list as 'DPA #'. Click on the DPA. At the bottom there will be a hyperlink to the Official Community Plan for the Electoral Areas. 
4. Schedule C of the OCP is where you will find the Development Permit Area guidelines, definitions and exemptions. If your project does not meet one of the exemptions under the applicable DPA you will need a DP, prior to altering the land in anyway.

30. What is a Development Variance Permit?

A Development Variance Permit (DVP) is a land use permit used by local governments to 'vary' or relax a regulation. A DVP is required whenever proposed development does not meet a regulation in a zoning bylaw, sign bylaw, subdivision bylaw or parking bylaw. Examples of regulations that may be varied include building setbacks, height or site coverage. Keep in mind - a DVP cannot vary land use or density. In order to do change a land use or the density of that use you will require a rezoning application. DVP applications are discretionary, which means depending on the merits of the situation it may be denied. All DVPs are first heard by the Electoral Areas Services Committee (EASC) and then approved/denied by the CVRD Board.

31. Can I have an Air B&B?

Although 'Air B&B Inc.' is a specific short term rental marketing company, it is commonly used as a blanket term when talking about short term rentals. Zones that permit short term rentals are limited in the CVRD. Bed and breakfast short term rentals are permitted within most single-family dwellings, however they are regulated, and generally require that it be contained within a single family dwelling (not an accessory building), and that the owner reside in the single family dwelling. To determine if your property is within one of these areas, please consult the Zoning Bylaw to determine the permitted uses on your property. You can find your zone and a link to the zoning bylaw using the Web Map.  Note: secondary suites and accessory dwelling units/detached suites are typically intended for long term rentals.

32. Can I cut down a tree (or trees), and do I need a permit?

The CVRD does not have a tree cutting bylaw. The CVRD does, however, regulate the cutting of trees in certain areas that have been designated as a Development Permit Area (DPA) and may even prohibit the cutting of trees and other vegetation. The Riparian Area Protection DPA is one of these areas that will require a permit prior to cutting or removal of any vegetation. Other areas that may require a permit prior to cutting trees are areas designated as a sensitive ecosystem and/or steep slope. 

Tree cutting should occur during identified low-risk timing periods (mid-September to January). If tree cutting must occur outside this time window, a thorough nest search should be conducted. Removal or modification of a nest tree requires written permission (permit) from the Province (MoE) and may also require a federal permit.

33. Can I have a 'tiny home'?

The BC Building Code requires all dwellings to be code compliant, have permanent foundations, and be connected to an approved septic system. It is not the size that counts, but the connection to services and compliance with the BC Building Code. The zoning bylaws regulate the maximum size of a dwelling but not the minimum (except some in Area D). Note: tiny homes on wheels, or recreational vehicles on wheels, are not permitted to be used as full time dwellings because they do not meet BC Building Code Regulations.

34. Does CVRD require compliance with the BC Energy Step Code?

Yes, as of May 1, 2023 the province of BC has mandated minimum Step 3 of the BC Energy Step Code. Step Code compliance is required for all new houses (except moved-on homes and CSA Z240 homes) and commercial/institutional/industrial buildings, please review the CVRD's Step Code page here.

35. What are my Snow Loads?

See link here for information on climatic data by Electoral Area.

36. Are there requirements for fence construction?

Although we don't require a building permit for the construction of a fence, we do regulate the height of fences in the zoning bylaw. Make sure to check the 'general regulations' section in the zoning bylaw before you dig.

37. How can I get information on a building file?

You may request information from an existing building file using the following form. The form must be filled out by the listing agent and home owner then emailed to inspections@cvrd.bc.ca

Once we receive your email, you will be notified if information is available. Printing documents is provided for $0.25 per page. When your package is ready for pick up you may pick it up at 175 Ingram Street, Duncan. Unfortunately we cannot send documents electronically. Please note, identification is required at time of pick up.

38. Do I need a building permit for a pool?

Yes. The CVRD requires building permits for pools in order to enforce setbacks, and ensure proper fencing and gating. The reason for which is to ensure the safety of children, pets, and wildlife. Similarly, if a retaining wall is required for a pool, you may need a building permit for it as well.

A 'swimming pool' means any structure or construction intended primarily for recreation that is, or is capable of, being filled with water to a depth of 0.6 metres (2 feet) or more. For the purpose of this definition a hot tub shall not be considered a swimming pool.

Show All Answers

1. Building Permits

Obtaining a building permit when required can help you protect the value of your property ensuring it is built right.

 Visit the Building Inspection page for more information.

2. Burning and Air Quality

Smoke pollution from open burning can seriously impact your health, as well as the health and well-being of your family and neighbours. Please consider alternatives to burning such as chipping or drop your yard waste off at any CVRD recycling centre.

 Visit the Burning and Air Quality page.

3. Current Water Use Restrictions

When we are experiencing drought conditions, there are a number of steps you can take to conserve water and prepare yourself to deal with the lack of water.

Visit the New Normal Cowichan website to learn more. 

4. Dogs

Coastal Animal Control Services of BC is contracted to provide dog control services to the Electoral Areas of the CVRD.  Coastal Animal Control Services is the first contact for all dog related issues. A lost dog wearing a valid dog license can help reunite you with your dog.

Visit the Dogs webpage.

5. Fireworks in the CVRD

The goal of Bylaw No. 4514 is to minimize the impact of fireworks to livestock and pets, to reduce noise, and risk of injury. A permit is required to discharge fireworks. Please be considerate of your neighbours. Consider people, pets and eco-friendly alternatives to fireworks. A person may only discharge fireworks with a CVRD issued permit.

6. Garbage, Recycling Totes and Wildlife

Every year hundreds of bears are destroyed in BC as a result of conflicts between people and bears. Most of these problems begin when people allow bears to access non-natural food sources such as garbage. Be Bear Aware, do not leave your totes out overnight and store your totes in a wildlife-resistant manner. 
Learn more at the Curbside Collection Overview page.

7. Illegal Dumping

Illegal dumping comes at a cost to everyone in the Cowichan region. Illegal dumping causes environmental damage to our forests and waterways and creates health and safety risks for visitors and residents.

 Learn more on the Illegal Dumping webpage.

8. Living in the Agriculture Land Reserve

The Agricultural Land Commission (ALC) is an independent tribunal dedicated to preserving agricultural land and enabling farming. Farming is encouraged through the Agricultural Land Commission Act and non-agricultural uses are restricted. Land in the ALR is subject to compliance with all other legislation including local government regulation. For more information visit the ALC website.

Information on buying and owning land in the Agricultural Land Reserve (ALR).

9. Parks in the CVRD

Each and every park user can make a positive difference in the overall enjoyment of parks by doing their part. This includes picking up after your pets, leaving natural vegetation in place and ensuring any garbage is carried out or properly disposed of. 

Please enjoy CVRD Parks & Trails while being mindful of the bylaws in place.

10. R/V Dwelling and “Tiny House” Use

An RV is a recreational vehicle designed to be used as short term temporary quarters for recreational, camping or travel use. RV’s include 5^th wheels, travel trailers, campers and motorhomes. “Park models” (CSA – Z241) are a larger version also designed for RV parks and campgrounds. Although they sometimes appear similar to a manufactured home, they are not the same and do not comply with dwelling regulations. The use of an RV or park model as full-time or seasonal dwelling is prohibited.

The term “tiny home” is used interchangeably for different kinds of units. They may be built to be portable, often on a flat bed trailer, and as such are similar to an RV. Tiny homes do not meet the requirements of a dwelling and are prohibited to be used as such.

“Tiny Homes” which are sold locally by RV dealers are constructed to a CSA - Z240RV standard which is subject to the Motor Vehicle Act.  Although they resemble residential structures,  they are not designed for use as permanent dwelling units and are to be treated in the same respect as a camper, trailer or motorhome.  “Tiny Homes” which are constructed on a U-Build Trailer Chassis at home or anywhere not certified through CSA would be considered as illegal structures through the BC Building Code and the CVRD Building Bylaw and may be subject to Bylaw Enforcement.

Its valuable to understand the differences between the CSA standards:

CSA Z240MH (Mobile Home) : Approved under the BC Building Code.  A Building Permit from the CVRD is required.

CSA Z240RV (Recreational Vehicle) : Not recognized by the BC Building Code and cannot be issued a building permit.  Subject to the Motor Vehicle Act

CSA Z241 (Park Model) : Not recognized by the BC Building Code but may be used temporarily for recreational purposes in some areas.  Check with CVRD Development Services.

 Legitimate RV’s for personal use may be stored on a your property,  but they may not be lived in simultaneously.

11. Can I “camp” on my property while I build a house?

Yes. CVRD zoning and building bylaws allow the temporary use of an RV during new home construction under the following conditions:

1. A Building Permit for a House has been issued by the CVRD and construction has started.
2. The RV bears a CSA Z240 certification and can be licensed under the Motor Vehicle Act.
3. The use of an RV must cease after 12 months or 30 from the issuance of an Occupancy Permit,  whichever is first
4. Sewage shall be disposed of at approved off-site locations, or if it is disposed of on-site, in a location and manner that is permitted by CVRD and Island Health
5. The RV shall be located no closer than 4.5 m to any parcel line.

 Check with CVRD Development Services prior to getting started.  Not all CVRD Electoral Areas allow the same conditions.

12. Road Maintenance and Snow Plowing

Do you know of a pot hole that needs desperate repair or an unsafe situation on a roadway? CVRD is not responsible for road maintenance or snow plowing as it falls under the purview of the Ministry of Transportation and Infrastructure.

Find out more about Road Maintenance and Provincial contractors. 

13. Soil Depositing

The CVRD soil bylaw is intended to regulate deposits of clean soil, and to prevent unauthorized imports of contaminated soil and deleterious impacts to streams and other environmentally sensitive features. Gravel, rock and other substances of which land is naturally composed may also be subject to a permit. Did you know there are some permit exemptions and permits are free for volumes less than 100 m3 in a calendar year.

Visit the Soil webpage to learn more. 

 

14. Tips for Working it out with Your Neighbours

Do you need to talk with your neighbour about a problem that’s come up between you? Maybe you’ve been meaning to have that talk but aren’t sure how to bring up the issue. Or maybe you’re worried about approaching your neighbour. 

Learn tips to help you talk with your neighbour.

15. Working in Development Permit Areas

Development Permit Areas (DPAs) are areas where special requirements and guidelines for any development or alteration of the land are in effect. DPA’s provide responsible development within environmentally sensitive areas and areas prone to natural hazards. Call to find out if your project needs a permit or if it is exempt.

Visit the Development Permit Guide.

16. Zoning / Land Use

Check out what you can do on your property by visiting Planning & Development's FAQ's page.

 

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1. Responding to a Ticket

If you were served a municipal ticket, you have 14 days in which to pay the fine specified on the ticket and accept liability for the offence, or notify the Cowichan Valley Regional District that you wish to dispute the ticket.

2. Disputed Tickets

Disputed municipal tickets are referred by the CVRD to the Provincial Court for hearing. Upon referral, the clerk of the court issues a notice of a hearing that sets the time and place for the hearing and notifies the CVRD and the disputant.

The penalties associated with a municipal ticket do not place the alleged contravener in jeopardy of imprisonment, and the fine amounts are relatively small, therefore the presiding justice has some flexibility to hear a wider range of relevant, credible and trustworthy testimony as evidence and to adopt procedures that speed the fair conclusion of the hearing.

 If a person has indicated that they wish to dispute the allegation and fails to attend the hearing, the justice must review the ticket and convict the person in their absence and impose the penalty if the ticket appears to be in order. A person convicted in their absence who was not at fault for missing the hearing, may apply to the court for a time extension under limited circumstances.

3. Failing to Respond to a Ticket

If a person fails to respond to the ticket at all, neither paying the fine nor notifying the district that they want to dispute, the CVRD may submit the ticket to the Provincial Court for consideration by a justice. The justice must review the ticket and convict the person in his or her absence and impose the penalty if the ticket appears to be in order. A claim may be sought for the recovery of the fine.

4. How can I pay a ticket?

Payment can be made by cash, cheque or debit. If you pay by mail or dropbox, your payment must be accompanied by either a copy of the ticket or a note with the following information: ticket number, full name, address, offence and violation date. 
If you fail to include this information, the payment may not be credited to you and the fine will remain outstanding. 

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1. Why Saturday collection?

The CVRD’s curbside collection program has been experiencing significant disruptions over the past several months due to ongoing mechanical failures in our ageing collection fleet. While two new curbside trucks have been ordered, they will not arrive until 2024 due to supply chain issues. Adding a Saturday collection day allows older trucks to have more repair and maintenance time, which will make it easier to stay ahead of breakdowns and restore levels of service until the new trucks arrive.

2. How will I know if my pick-up date will change?

Letters will be sent to each residence that will experience a change in service, outlining the new pick-up date and subsequent collection schedule.

Residents are also encouraged to download the Cowichan Recycles app to receive notices for curbside disruptions and up-to-date collection schedules for their address.

3. Can a truck be rented instead?

We have been working hard to secure a rental truck from anywhere across North America, but few are available and those that exist are already rented by organizations that are also waiting on new collection vehicles. Garbage and recycling in the CVRD is collected by an automated system (drivers do not manually lift containers), and we need to rent a vehicle that suits our service requirements.

4. Why can’t drivers work longer shifts?

Drivers are currently working upwards of 12-hour shifts to maintain the current level of service. Collection late into the evening is already occurring, and pre-dawn collection can lead to totes being left out overnight which creates issues with wildlife.

5. What is the benefit of the Saturday collection?

Saturday collection reduces the size of current collection routes, allowing trucks to get routine maintenance and repairs as needed. Spreading out collection routes also ensures that a spare truck is available for backup if a breakdown occurs.

6. How long will the Saturday collection last?

Until the two new collection vehicles arrive in 2024.

7. I have a new pick-up date. Will I have to wait more than two weeks for my material to be collected?

Residents with new collection schedules will not have to wait longer than two weeks between their old and new pickup dates.

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1. Who do I speak with about a local community park in my area?

If its a parks maintenance issue then Ryan Dias, Parks operations superintendant at 250-746-2631.

If its a Park design issue then please contact Graham Gidden, Parks and Trails Planner at 250-746-2639.

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1. How do I register online?

You will need your login and pin number. These can be obtained when you call Cowichan Lake Recreation at 250.749.6742. Once you have been given this information, the following address will take you to the link where you can register for the class or program of your choice.

https://onlineca.activecommunities.com/CVRDRECREATION/Start/Start.asp

You will need your Visa or Mastercard for payment.

2. How do I book space in one of your facilities?

Call Linda, Lana or Roberta at 250-749-6742 or click on the link below for more details. How to book space

3. When and where is Youbou Regatta?

August 13th at Arbutus Park, Youbou.

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1. How Do I Buy Tickets?

Tickets for shows and events at the Cowichan Performing Arts Centre can be purchased online at or by calling the Ticket Centre at 250.748.7529 Buy online tickets

2. How do I become a volunteer usher?

Click the link to the

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1. What is zoning?

Zoning is a land management tool used by local governments to separate uses. Each of the nine Electoral Areas has a Zoning Bylaw with regulations specific for each zone, including; use, density and siting (e.g. setbacks). Permitted uses are identified for each zone additionally, each Zoning Bylaw is equipped with a section on definitions and general regulations. The CVRD web map can help you quickly determine what your property is zoned. For more information on how to use the Web Map see "What is the Web Map and how do I use it?"

2. What is the Web Map and how do I use it?

The online Web Map allows anyone to search their property and find important information like zoning, OCP designations, development permit areas, service areas and more. To use the Web Map simply go to the Web Map and click on desktop icon (see image #1). From there a disclaimer statement will appear, click 'accept'. The map will launch and show the entire Regional District. To find your property you can either search by scrolling in and navigating to it, or use the address tool or parcel identifier (PID) for bare land (see image #2). Once you have found the property, use the 'identify tool' (top left - see image #3) by clicking on the tool and then on the property. By doing this, information should populate on the left side. From there you can click on any of the items shown in that list for more information. Links to other relevant bylaws are also provided (see image #4). 

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3. What is a Riparian Area?

Riparian areas can be defined as the area of land adjacent to a watercourse or body of water, a ditch, spring or wetland, whether or not usually containing water (see image below). The entire CVRD is within a Riparian Protection Development Permit Area (DPA) which means certain activities will require a development permit application prior to a building permit. It is the responsibility of individual property owner(s) to ensure there are no activities in the riparian area, or apply for a development permit. For more information on the Provincial regulation, please click here. For more information specific to CVRD requirements see pages 18 - 24 here.

4. What is subdivision?

Subdivision is the process of altering legal property boundaries. It usually involves the dividing of a property into smaller lots. It can also include the realignment of existing property lines or the consolidation of two or more lots into a single lot. To subdivide land within an Electoral Area of the CVRD an applicant must apply to the Ministry of Transportation and Infrastructure (MOTI). A Provincial approving officer, appointed by the B.C. government, approves subdivision plans in regional district electoral areas after all requirements are met. The CVRD is referred the application from the Ministry and considers minimum parcel size (found in each of the 8 zoning bylaws), and development permit requirements (found in the Official Community Plan).

The following are types of subdivisions where approval of the Approving Officer is required:

• Adjusting lot boundaries between two or more lots (commonly known as boundary adjustment or lot line adjustment);
• Creating several new lots from one or more lots;
• Creating lots in a bare land strata development;
• Creating strata lots through a phased strata plan;
• Subdivision of land the purpose of leasing for a term longer than 3 years; and
• Air space parcel subdivisions

5. Can I subdivide?

Minimum parcel sizes and subdivision regulations are determined in the Zoning Bylaw (please note that each electoral area may have their own zoning bylaw, and each zone within the bylaw has its own minimum parcel size). Minimum parcel sizes depend on the level of servicing (e.g. community water and sewer services) - typically, the minimum parcel size will decrease as the level of servicing on a property increases. For example, a lot that is on well and septic will have a larger minimum parcel size than a lot that is serviced by community water and sewer. To determine if your property is, or can be, serviced with community water and/or sewer, please consult the Web Map and ensure the 'Utility' layers are checked on.

In addition, to the minimum parcel size, general subdivision regulations also apply. These refer to the subdivision of lots severed by a road, another parcel or jurisdictional boundary; boundary adjustments/parcel realignments; subdivision of parcels containing a water body, watercourse or wetland; panhandle parcels etc. Note: each zoning bylaw contains its own general subdivision regulations and it is important to know which electoral area your parcel is within.

6. What is an accessory dwelling unit?

An accessory dwelling unit, also known as granny suite, separate suite, small suite or carriage house, is a smaller house located on the same lot as a single-family dwelling. The building can be purpose built or may be a conversion of/or to an existing garage or accessory building. The maximum permitted size of these units varies across electoral areas and can be found in the applicable Zoning Bylaw.

7. Can I have an accessory dwelling unit?

Accessory dwelling units are allowed in many zones throughout the CVRD (with the exception of Area G). This specific use, however, depends on the size of the property and the level of servicing. To find out if your zoning allows an accessory dwelling unit first check the specific zone in the zoning bylaw, then confirm the size of your property meets the minimum parcel size required depending on its level of servicing. Not sure what your zoning is? Check out our Web Map! Please make sure to check with the Building Department for code and permit requirements prior to undertaking any work.

8. What is a secondary suite?

A secondary suite is a self-contained residential unit within a home. They can be located in a basement of a dwelling or attached at ground level to the dwelling. The CVRD zoning bylaws for each electoral area regulates the maximum size of the secondary suite and do vary by electoral area. Always consider the specific zone, general regulations and definitions when determining eligibility for a secondary suite. To find out if your zoning allows a secondary suite on your property, first check the specific zone in the zoning bylaw, then confirm the size of your property meets the minimum parcel size required depending on its level of servicing. Not sure what your zoning is? Check out our Web Map!

9. Can I have a secondary suite in my home?

Secondary suites are permitted in many residential zones throughout the CVRD. This specific use, however, depends on the size of the property and its level of servicing (e.g. connection to water and sewer). To find out if your zoning allows a secondary suite on your property, first check the specific zone in the zoning bylaw, then confirm the size of your property meets the minimum parcel size required depending on its level of servicing. Not sure what your zoning is? Check out our Web Map!

10. What is an Official Community Plan?

The Official Community Plan describes the long-term vision of the nine Electoral Areas that make up the Cowichan Valley Regional District (CVRD). The plan includes objectives and policies that guide decisions on planning and land use management which impact our communities' sustainability and resilience. Regional Districts have the authority to develop official community plans under the Local Government Act.

After the adoption of an official community plan, all bylaws enacted or works undertaken by the Regional District must be consistent with the plan. However, the official community plan does not require the local government to proceed with any works or projects mentioned in the plan. Official community plans must include certain plan statements and map designations and may also contain optional policy statements and development permit area designations. Other federal and B.C. government guidelines and requirements may influence the content of an official community plan. 

If a local government chooses to prepare and adopt an official community plan, it must have statements and map designations for:

• Residential development required to meet anticipated housing needs over a period of at least five years
• Present and proposed commercial, industrial, institutional, agricultural, recreational and public utility land uses
• Present and proposed public facilities, including schools, parks and waste treatment and disposal sites
• Sand and gravel deposits that are suitable for future sand and gravel extraction
• Phasing of any major road, sewer and water systems
• Restrictions on the use of land that is subject to hazardous conditions or that is environmentally sensitive to development

11. What are Development Permit Areas (DPAs)?

Development Permit Areas (DPAs) require permits under certain circumstances. Local governments have the authority to designate development permit areas in an official community plan. These identify locations that need special treatment for certain purposes including the protection of development from hazards, establishing objectives for form and character in specified circumstances, or revitalization of a commercial use area. This authority can also be used to achieve climate action goals for energy conservation, water conservation and the reduction of greenhouse gas emissions. Unless a development permit is obtained, development in such areas is restricted.

If an official community plan designates development permit areas, then the implementing guidelines may be located in the official community plan or in the zoning bylaw.

12. What is a Development Permit?

A Development Permit (DP) is a land use permit used by local governments to review proposed developments to ensure they meet the policies and objectives of the Official Community Plan (OCP), and satisfy all required regulations in the zoning bylaw. A Development Permit may specify requirements respecting the character of development, including landscaping, and the siting, form, exterior design and finish of buildings and structures; environmental protection; protection from hazardous conditions and protection of farming. DP's may also impose conditions respecting the sequencing and timing of construction. Within designated Development Permit Areas (DPAs) land must not be subdivided or altered and buildings or structures cannot be constructed or altered, unless the owner has first obtained a DP. Once approved (by the General Manager or CVRD Board), the DP is registered against the title of the land and becomes binding on future land owners.

13. How do I know if I need a Development Permit?

If you are planning to develop your property and it's located within one or more Development Permit Areas (DPAs), you will need a Development Permit (DP) prior to obtaining a Building Permit or obtaining subdivision approval, unless otherwise exempt. It is important to remember, a DP is not a building permit. To find out if your  project requires a DP application you can call staff or follow the instructions below:

1. Visit the online Web Map tool, search your property using the address tool or Parcel Identifier (PID)
2. Identify your property using the 'identify' tool (top left) - click on your property. Information should populate on the left side including the parcel boundaries, survey plans and development permit areas. 
3. If your property is within a Development Permit Area it will appear in that list as 'DPA #'. Click on the DPA. At the bottom there will be a hyperlink to the Official Community Plan for the Electoral Areas. 
4. Schedule C of the OCP is where you will find the Development Permit Area guidelines, definitions and exemptions. If your project does not meet one of the exemptions under the applicable DPA you will need a DP, prior to altering the land in anyway.

14. What is a Development Variance Permit?

A Development Variance Permit (DVP) is a land use permit used by local governments to 'vary' or relax a regulation. A DVP is required whenever proposed development does not meet a regulation in a zoning bylaw, sign bylaw, subdivision bylaw or parking bylaw. Examples of regulations that may be varied include building setbacks, height or site coverage. Keep in mind - a DVP cannot vary land use or density. In order to do change a land use or the density of that use you will require a rezoning application. DVP applications are discretionary, which means depending on the merits of the situation it may be denied. All DVPs are first heard by the Electoral Areas Services Committee (EASC) and then approved/denied by the CVRD Board.

15. How do I know if I need a Development Variance Permit (DVP)?

If your proposed development does not conform to the regulations of a development bylaw (e.g. zoning bylaw), you will need a Development Variance Permit (DVP). DVPs cannot vary land use or density (e.g. minimum parcel size), but can vary the siting and height of a building. Keep in mind, these applications are discretionary, meaning it could be denied. All options to satisfy the bylaw requirements should be exhausted prior to making an application to vary the regulation.

16. What is an Official Community Plan (OCP) Amendment?

An Official Community Plan (OCP) Amendment application is required when a proposed development does not conform to the land use designation(s) of the OCP. An amendment is the process of legally changing the land use designation on a property through an amending bylaw. The approval process for an OCP Amendment is similar to a Rezoning Application – a bylaw amendment and a Public Hearing are required before the Board adopts an OCP Amendment. In some instances, an OCP Amendment must be made before a change to zoning can occur, and the amendment applications (OCP and Rezoning) typically occur in tandem. 

When the Electoral Areas Services Committee (EASC) and CVRD Board assess new development proposals, they are required to determine whether the project is consistent with the OCP. This is done by considering the proposal based on its designation in the OCP, and through an OCP policy assessment that is done by Planning staff. Amendments to the OCP are carefully assessed, as each new proposal should help contribute to the community achieving its visions and goals.

There are some occasions where a proposal is consistent with the goals and visions of the OCP, but is in conflict with the existing OCP land use designation or specific OCP policies. In this instance, an OCP Amendment may be required.

17. How do I know if I need an OCP Amendment?

If your proposed development does not align with the objectives, policies and land use designation(s) specified in the Official Community Plan (OCP), an application to amend the OCP will be required. Keep in mind, a strong rationale must be provided to Planning staff explaining why your proposal cannot align with existing policies and regulations.

18. What is a Rezoning Application?

A Rezoning Application is an application to amend the Zoning Bylaw. The purpose of rezoning is to change land use regulations to allow development that aligns with CVRD Board priorities and is often used to secure development contributions to help provide public amenities.

19. How do I know if I need a Rezoning Application?

While conditions such as building setbacks or height can be varied through a Development Variance Permit (DVP), changing the permitted uses or allowable density in a particular zone requires a change to the zoning bylaw through a rezoning application. if your intention is to use your property for a use not currently permitted under the existing zoning you will need to apply to change it.

20. What is the Board of Variance?

Any local government that has adopted a zoning bylaw or rural land use bylaw must establish a Board of Variance (BOV). See Section 536 of the British Columbia Local Government Act. The Board of Variance is an independent board consisting of three volunteer members of the public who have been appointed by the Board of the Regional District. These members may not be an officer or employee of the local government; they do not have representation on the Regional District Board of Directors.

The Board of Variance reviews applications and makes decisions on minor variances to zoning and rural land use bylaws when it is illustrated by the applicant that compliance would cause undue hardship. Click here to read the Board of Variance Bylaw.

21. Can I have an Air B&B?

Although 'Air B&B Inc.' is a specific short term rental marketing company, it is commonly used as a blanket term when talking about short term rentals. Zones that permit short term rentals are limited in the CVRD. Bed and breakfast short term rentals are permitted within most single-family dwellings, however they are regulated, and generally require that it be contained within a single family dwelling (not an accessory building), and that the owner reside in the single family dwelling. To determine if your property is within one of these areas, please consult the Zoning Bylaw to determine the permitted uses on your property. You can find your zone and a link to the zoning bylaw using the Web Map.  Note: secondary suites and accessory dwelling units/detached suites are typically intended for long term rentals.

22. Can I cut down a tree (or trees), and do I need a permit?

The CVRD does not have a tree cutting bylaw. The CVRD does, however, regulate the cutting of trees in certain areas that have been designated as a Development Permit Area (DPA) and may even prohibit the cutting of trees and other vegetation. The Riparian Area Protection DPA is one of these areas that will require a permit prior to cutting or removal of any vegetation. Other areas that may require a permit prior to cutting trees are areas designated as a sensitive ecosystem and/or steep slope. 

Tree cutting should occur during identified low-risk timing periods (mid-September to January). If tree cutting must occur outside this time window, a thorough nest search should be conducted. Removal or modification of a nest tree requires written permission (permit) from the Province (MoE) and may also require a federal permit.

23. Can I have chickens?

Chickens are becoming a popular land use activity as more people look to their own yards to provide some food security. Before you start your chicken coop plans, be sure to check your Zoning Bylaw to ensure that chickens and/or livestock are a permitted use on your property. Keep in mind that the zoning bylaw for each electoral area may address chickens differently - in some areas such as Electoral Areas A and C, there are specific regulations for the keeping of chickens while in other zoning bylaws the 'Agriculture' use covers all livestock. Be sure to read through your zone thoroughly and don't forget to check out the definitions at the beginning of the zoning bylaw for additional clarity.

24. Can I live in my RV?

No. An RV is a recreational vehicle designed to be used as temporary quarters for recreational, camping or travel use. Currently in the CVRD, RVs are not a permitted use in any of the zoning bylaws because RVs do not meet the BC Building Code regulations for dwellings.

25. Do I need a Building Permit?

A Building Permit (BP) is typically needed for the construction of any structure over 10m². You may also require a BP for any structural changes proposed to an existing building. For more information regarding the building permit process, please visit the Building Inspection webpage.  

26. Do I need a Business License?

No. The CVRD does not have the necessary legislative powers to require business licenses. Please note that any construction or renovation work for a new business (e.g. new kitchen), may require a development permit and/or a building permit. A sign permit may also be required for any new signage (or the alteration of existing ones). You may also want to check with the Building Inspection Division that the building you are conducting your business in meets the BC Building Code requirements (e.g. certain uses have specific fire safety building requirements in the Building Code). Note: the zoning bylaws do regulate ‘home based businesses’, which regulate the size of the business space, parking and signage. 

27. How do I know if my property is within the Agricultural Land Reserve (ALR)?

To see whether or not your property is within the Agricultural Land Reserve (ALR) go to the online Web Map and search your property by scrolling, using an address or parcel identifier (PID). Once you have located your property, use the 'identify' tool (top left) and click on your property. Information should populate on the left with information like your zoning, and OCP designation. If your property is in the ALR you will see it listed in the items on the left. Please note: This mapping service is for general reference only. Mapping errors can occur. 

You may also consult the Agricultural Land Commission Mapping System. Note: If your property falls within the ALR, additional regulations may apply.

28. Can I have a 'tiny home'?

The BC Building Code requires all dwellings to be code compliant, have permanent foundations and be connected to an approved septic system. It is not the size that counts, but the connection to services and compliance with the BC Building Code. The zoning bylaws regulate the maximum size of a dwelling but not the minimum (except some in Area D). Note: tiny homes on wheels, or recreational vehicles on wheels, are not permitted to be used as full time dwellings because they do not meet BC Building Code Regulations.

29. Can I request a change to the Official Community Plan (OCP)?

If your proposed development does not align with the objectives, policies and land use designation(s) specified in the Official Community Plan (OCP), an application to amend the OCP will be required. Keep in mind, a strong rationale must be provided to Planning staff explaining why your proposal cannot align with existing policies and regulations.

30. Can I request a change to my zone?

While conditions such as building setbacks or height can be varied through a Development Variance Permit (DVP), changing the permitted uses or allowable density in a particular zone requires a change to the zoning bylaw through a rezoning application. If your intention is to use your property for a use not currently permitted under the existing zoning you will need to apply to change it.

31. Why can't I find information on accessory buildings, suites, or minimum lot size requirements in the zoning section associated with my property?

Zoning bylaws rarely have this information listed in the particular zone but rather details their specifics under separate sections.  In the first few pages of the zoning bylaws you will find an index, which can be used to find the ‘General Regulations’. These sections apply broadly across all zones and include regulations for accessory buildings, suites, home-based businesses and much more. 

32. Are there requirements for fence construction?

Although we don't require a building permit for the construction of a fence, we do regulate the height of fences in the zoning bylaw. Make sure to check the 'general regulations' section in the zoning bylaw before you dig.

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1. But it’s only 5 am!

Farming requires long hours. The typical workday starts early and ends late. And yes, the rooster does crow at the break of dawn. Just think of it as nature’s alarm clock!

2. What’s that noise?

Most farming is done with large machinery. Sometimes peace and quiet can be disturbed especially during planting and harvest time. Machines can run late into the night and start up very early in the morning.

3. What’s that smell?

Many crops rely on fertilization and many farmers use the “end” products, pardon the pun, of their livestock. The farmer is recycling and using an environmentally friendly alternative to chemical fertilizers. It is quite common to see a farmer spraying this fertilizer onto his fields. That many cows….that large barn…only one bathroom. The accumulated liquids become fertilizer and are normally sprayed on fields twice a year. Depending on wind direction, it can disrupt a patio party quite quickly. It may be a good idea to contact your farming neighborhood and see what the schedule is for spraying.

4. Where is all that smoke coming from?

In BC, farmers are protected under the ‘Right to Farm Act’ and are permitted to clear large tracts of land for crops or grazing. They must receive approval from the Province of BC prior to burning, but are not required to notify the neighbors. In most cases, they don’t. One can check with the province to find out when the burning is scheduled.

5. There’s the fence…his property, my property

Most of the time, yes. But property lines in the country are not always clear. Make sure you know where they are and respect them. Most farm animals are fairly docile, however it is not a good idea to be on the same side of the fence as a bull or a stallion. If you are not sure how to act around the neighbor’s animals, ask.

6. Where does Fido fit in?

For many people, moving from the city to a rural property means having a family dog. Dogs are great companions and well suited to a rural lifestyle where there is room to romp and play. Dogs are also predators and given the opportunity, may chase and in some cases kill livestock. It is important that you keep your dog in an enclosed area and do not permit your dog to run loose. One loose dog is bad…more than one loose dog constitutes a “pack” and farmers can tell you of instances of mass kills of sheep, chickens and other livestock caused by pack dogs. Dogs can also stress livestock even if there is a fence separating them. Please ensure your dog is kept away from property lines and other areas that may allow the dog to interact with livestock.

7. How long do we have to follow this guy?

Living in the country can sometimes mean less traffic, but farm equipment is slow and may cause you delays, especially during harvest time. Be patient, the road where he’s turning may be just ahead.

8. Farmers have a right to farm.

The fundamental policy of the new provincial government’s Farm Practices Protection (Right to Farm) Act is that farmers have a right to farm in BC's important farming areas, particularly the Agricultural Land Reserve, provided they use normal farm practices and follow other legislation listed in the act (Environmental Management Act, Integrated Pest Management Act, Health Act and their regulations).

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1. What are the landslide hazards in the Youbou area?

Landslide hazards exist in mountainous areas throughout the world. Wherever there are steep slopes, there is a risk of material falling or sliding down the slopes. Heavy rains can often cause instability as soils become overly saturated. As climate change increases the intensity and frequency of rainstorms in the Cowichan region, the CVRD has been studying what this means to the region’s existing natural hazards including (including flooding and landslides). The steep slopes above Cowichan Lake are prone to landslides, so the CVRD has been investigating these hazards.

There are many types of landslides, varying by the amount of water mixed with the sliding material. In the Youbou area, debris slides, debris flows, and debris floods are all potential hazards. Click here for more information on types of landslides.

2. Why did you do this study?

It is the responsibility of local governments to identify hazards affecting or with potential to affect the community and to use that information to inform and guide land use decisions. Building inspectors must also ensure that all buildings under permit are safe for their intended use.

3. What studies have been done?

The CVRD has completed an initial study into landslide risk in the Youbou area. This study identified significant risks and led to follow-up studies.

Initial Study – based on existing air photos and provincial base mapping accurate at 1:15,000 scale

Ebbwater / Palmer (2019) analyzed historical air photos and provincial geological and topographical mapping to establish the landslide hazard on the slopes above Cowichan Lake from Cottonwood Creek to Hill 60. The landscape was divided into large polygons, each with hazard score based on the likelihood of a landslide impacting that polygon. This mapping is accurate at the 1:15,000 scale, but the hazard varies within each polygon; generally the hazard is greater closer to the base of the slope and within gullies. The mapping serves as a flag that further investigation at the site level may be required to determine the actual risk to an individual property. In cases where properties were found to be within the high hazard areas, notification letters were sent to the property owners. A public meeting was held in May, 2019 to share the results of the risk assessment with the community.

Follow-up: Debris Flow Modelling – based on new specially flown high-resolution data accurate at 1:5,000 scale

 Palmer / Stantec (2020) conducted refined debris flow runout modelling for much of the same study area as the 2019 study. This project involved the acquisition of high-resolution LiDAR for the study area. Stantec then modelled over 68,000 hypothetical landslides and established a line beyond which no landslides travelled. This mapping is accurate at 1:5,000 scale and identifies areas where the hazard from a debris flow is very low. Previously-notified property owners will receive an update about the new mapping, and the results are being shared with the community.

Follow-up: Rock Slope Deformations – LiDAR and field investigations by CVRD & Mosaic

The initial study identified several rock slope deformation features on the slopes above Cowichan Lake. Both the CVRD and Mosaic Forests (the landowner) conducted additional investigations into these features and found that they were stable and presented an extremely low risk.

4. Why did you do the follow-up studies?

Based on the type of hazard and the level of risk identified in the first study, the CVRD committed to the community that they would try to do two things: 1) undertake further investigations to refine the information within the polygons; and, 2) try to reduce the impact on property owners having to do additional engineering work prior to development. The second study now provides this information at a resolution of 1:5,000 and does not require property owners to do landscape level hazard assessments beyond their property boundaries with regards to landslides.

5. Do the studies contradict each other?

No, the results of the two studies are consistent. The 2020 study is an update and refinement of a hazard identified in the 2019 study. The CVRD was able to obtain high-resolution LiDAR for the study area allowed for a firmer definition of hazard areas. The 2019 Ebbwater / Palmer study was based on provincial TRIM mapping (visually inferred 10 meter contours) and historical air photos. It identified the hazard at a 1:15,000 scale, dividing the landscape into large areas with a hazard score based on the likelihood of a landslide impacting that polygon. Within each hazard area, the hazard varies. The 2020 Palmer / Stantec study is based on the new LiDAR which allows mapping at a much finer scale than was previously possible (digital 10 cm accuracy). The modelling of debris flow runout enables us to map a line beyond which no modelled landslides travelled.

A comparison of the results shows the 2020 runout limit cuts across various 2019 hazard polygons. For example, a high hazard polygon was identified in the area of Creekside Drive with an Annual Encounter Probability equating to 1:3,000 years. It is understood that within this polygon the hazard varies, generally increasing closer to the base of the steep slopes and within gullies. Further geotechnical investigation is required to show where, within the polygon, the higher hazard areas are located and what the actual risk is at the site level. What the 2020 results do, is a first step in this further geotechnical investigation. The runout limit runs parallel to the slope, bisecting the hazard polygon. It defines parts of the polygon (below the line) in which the hazard is below the 1:10,000 year threshold. In the rest of the polygon, there may be a hazard due to landslides – in these areas, further geotechnical investigation would be required to define the risk.

6. What does this mean for my property?

At the individual property level, the results of this study are good news to many. The message to many residents from the 2019 study was that they may be living in a landslide hazard area and that additional, site-level geotechnical assessments may be required to determine the risk at the property level. By better defining the potentially hazardous areas at a higher resolution, the 2020 study effectively shrinks the hazard polygons, in many cases meaning that part or all of a property is no longer considered to be within a hazard zone. In cases where hazards still exist on a property, the 2020 mapping can provide additional information about the likelihood and extent of potential damage.

7. What is Annual Encounter Probability (AEP)?

The likelihood of a hazard occurring in any year, expressed as a percentage. For example, a hazard with a 1% chance of occurring in a given year has an AEP of 0.01. This AEP is also commonly expressed as a 1 in 100 year chance of occurring.

8. What if I live in an area identified as hazardous?

If you already live in this area we will require you to do a further assessment if you are considering any additional work on your home or property to ensure that the proposed works do not increase the level of risk. If you are planning a new development we will want to ensure that it is done safely and risks are mitigated.

9. What was the point of the study if I need to do more work?

We don’t know what the vision you have for your property is, so additional site-based assessments would take this into consideration and help you ensure that whatever you are planning meets the safety requirements. The point is to make sure that you and future residents of the property know the risks and take them into consideration in development.

10. What is the CVRD doing about the hazard?

The level of risk identified in the 2019 study meant that the CVRD was obligated to notify property owners and the community as a whole about the risks from landslides in the Youbou area. The CVRD hosted a public meeting in Youbou in May, 2019, and had several follow-up meetings with local residents. In response to various hazards identified across the region, the CVRD adopted a Board approved Natural Hazard Risk Tolerance Policy to ensure development in hazardous areas is done in ways to mitigate the risks to acceptable levels.

We are informing property owners in areas where there is risk as well as informing property managers in adjacent areas so that the risks to the communities can be kept as low as possible. This means addressing either the hazard or the likelihood that an event will affect people. The CVRD continues to build out its regional mapping program and assessments of the multiple hazards our communities face.

11. Will future climate change or human activities such as new developments, roads or forestry activities affect the landslide hazard identified?

Climate change projections for the Cowichan Valley include increases to both the amount and intensity of rainfall in the coming decades. Heavy rainfall can be a trigger of landslides, so there is a potential that climate change and/or human activities could increase the frequency of landslides in the future. The answer to how this affects the hazard identified is different above and below the extent of modeled runout. This line shows the furthest downslope any of the modelled landslides travelled regardless of whether the originating trigger was natural, climate induced or development based.

• Below the extent of modeled runout: The landslide hazard in this area is very low and is not expected to increase due to climate change or human activity. Since the modelling included landslides larger than those found today, then even if the size and/or frequency of landslides increased, they still would not be expected to reach beyond the line shown.
• Within the extent of modeled runout (i.e., above the line): A potential landslide hazard may exist. Within this hazard area, it is possible that the landslide hazard could increase if factors such as climate change or human activity were to increase the likelihood of a landslide occurring. This analysis was outside the scope of the Palmer / Stantec modeling.

12. Will my proposed activities increase the landslide risk below me?

Your building permit or development permit process will help us identify this potential and ensure that that risk is mitigated.

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1. Learn more about the regional FireSmart Program for homeowners.

Learn more about the regional FireSmart Program for homeowners: https://emcowichan.ca/programs-resources/fire-smart/home-owner/

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1. Does the CVRD have temporary, part time, casual, summer or seasonal Employment Opportunities?

Occasionally, the CVRD may advertise opportunities that are temporary, part time, casual, and/or seasonal in nature. These opportunities will be placed on the Employment Opportunities page as they become available to the public and may also be advertised in local newspapers. Summer young worker positions are hired for a 2 to 4 month period commencing in May of each year. Examples of the types of summer young worker opportunities include: Parks Crew, Recreation and Summer Camp, Lifeguarding and Swim Instruction, Solid Waste Management, Land Use Services (Community Planning), and Engineering Services.

2. What types of Employment Opportunties does the CVRD offer?

Our Career Centre outlines the Types of Employment Opportunies

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1. What happens after a complaint is made?

The complaint is reviewed to determine if it is valid and related to District bylaws and if so, a file is created and assigned to a Bylaw Officer. If the complaint is valid but relates to a regulation that is administered by another governing agency you will be provided with the contact information for that agency.

2. How long does it take to get compliance?

The Bylaw Enforcement Officer will aim to negotiate a reasonable compliance plan and time frame to achieve voluntary compliance. The compliance plan may accommodate unusual circumstances such as seasonal and financial constraints or personal situations. Education and warnings are not appropriate in all circumstances and more direct enforcement may be taken such as immediate ticketing. If the violation is serious or ongoing, the Bylaw Enforcement Officer may recommend that the District approve legal action to acquire a court order to gain compliance.

3. Does anyone check back to confirm compliance?

Yes. Bylaw Enforcement Officers inspect to confirm that voluntary compliance has taken place before closing a file; however, in some instances, a property owner will violate the bylaw again at a later date and a new complaint may be necessary to reopen the file.

4. Do Bylaw Enforcement Officers proactively patrol or respond only on a complaint basis?

Bylaw enforcement is primarily complaint driven but our Officers proactively patrol communities. The BEO (Bylaw Enforcement Officer) may seek out bylaw infractions for issues of public health and/or safety or other bylaw violations during the regular course of their duties. 

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1. What do I do if my address is different than what appears on a CVRD map?

If this is the case, then please contact the CVRD mapping department. Please provide the address found on the CVRD map as well as the address known to you. For more information please call 250-746-2500 ext 2221 or email.

2. How can I get map data to use myself?

Common CVRD map data is available on the CVRD geospatial data download page.

3. My lot doesn’t have a building on it, what is my address?

The CVRD does not assign addresses to empty lots. An address is assigned when you apply for a building permit. If you still require an address for a document, the CVRD suggests that you use the legal description of your property. Where do I find the legal description?

4. Where do I find GIS data?

We provide numerous datasets for download here...

5. Can you email or fax me the survey plan for my property?

Unfortunately, the CVRD has a policy where we cannot fax or email survey plans. If you require a survey plan immediately, the CVRD suggests contacting BC Land Title and Survey.

6. What is a PID?

A PID is a Parcel Identifier.  It is a nine (9) digit number that is unique to your property. (e.g. 000-000-000).  You can determine your PID on either the interactive map, or you contact the CVRD mapping department and we would be happy to provide it to you.  Call 250-746-2500 ext 2221 or email.

7. What is my mailing address?

Contact your local post office.

8. Where do I find the legal description for my property?

The legal description for your property is included on your tax notice. You can also get your legal description from our interactive map, or you can contact the CVRD mapping department and we would be happy to assist. 250-746-2500 ext 2221 or email.

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1. Where do I find the NEW Cowichan Valley Trail MAP?

Please go to the Cowichan Valley Trail page. Please click here to go to the page with the map

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1. Who do I contact regarding Park Maintenance issues?

Ryan Dias - Parks Operations Superintendant 250-746-2631

2. Who do I contact regarding Trails issues?

Dan Brown - Park Trails Planning Technician at 250-746-2626

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1. Do you have any dog parks

Yes, we have many dog parks, to see a list of them please visit our parks and rec page.

2. Do you have any dog parks

Yes we have many dog parks Please visit our Park and rec page

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1. Why did we choose this new platform?

With Plan Your Cowichan, you can help shape the Cowichan Valley’s future. There are more options for you to give feedback, ideas, choose areas on project map that are meaningful to you, and even join a community circle where you and other residents can be directly involved in giving project feedback through online guided discussions. 

2. Can I cancel my registration?

Yes, you can unregister and/or unsubscribe to let us know you no longer want to receive information or participate.

3. What is the difference between the subscribe/stay informed box and the sign-up/register banner on a project page?

Some projects allow residents to follow project news without registering to Plan Your Cowichan. Both registered and unregistered residents may choose the “Subscribe” option to receive newsletters for example. The sign up / register banner may be included on project pages if you have not yet registered to Plan Your Cowichan. As a registered participant you have far more engagement options with the tools available on project pages. Please note, without registering, you will not be able to participate in using certain features and tools such as registered participant surveys, adding your own idea, using map to add pins, etc.

 

4. Will there be a return of in-person public engagement with the CVRD and residents?

In-person events for public engagement are an important and valuable forum for making community connections with one another. As Covid-19 pandemic restrictions ease, we’ll be evaluating safety measures, public enthusiasm for in-person engagement and event forum availability. When a decision is reached for the return of some in-person engagement sessions, it will be made public via CVRD website news, social media channels and other available media.

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1. Why did I get a recycling contamination notice?

Recycling contamination occurs when material that is not accepted for recycling is put in recycling totes. The CVRD must keep contamination rates low (3%) as it can present itself as a major obstacle in the recycling process. In an effort to reduce current contamination rates of about 15%, the CVRD is reaching out to residents when unaccepted materials are identified in the curbside tote assigned to their address. 

Please review the curbside accepted materials list to learn what materials are accepted in the curbside recycling program, and what materials can be brought to a Recycling Centre. If you have questions, or if you believe that you have received a notice in error, please contact the Recycling Hotline at 250 746 2540.

2. Who do I contact to review my notice?

If you would like to review your notice, go over the materials that are accepted in the curbside recycling program, or believe that you have received a notice in error, please call the Recycling Hotline at 250 746 2540.

3. Why can’t I recycle hard plastics?

The curbside recycling program accepts clean household packaging and paper only. Hard plastics are products (eg., Rubbermaid totes, Tupperware containers, toys, plastic lawn furniture), which are not accepted in the curbside program.

People often think that the chasing-arrows symbol on plastic items means the item is recyclable but unfortunately, this code (called the resin identification code) is actually just indicating the type of plastic the item is comprised of. Within these codes, there are different manufacturing processes, dyes, additives and melting points that make each item unique. For example, within resin code #2, the items can vary from plastic bags and water bottles to your CVRD recycling tote!

Plastic packaging materials (e.g. plastic containers, plastic bags, and plastic bottles) are the most commonly recycled plastic materials due to their consistent composition, single-use nature, and established end-market.  As such, the CVRD curbside recycling program accepts household packaging, not products.

To learn more, watch our Hard Plastics Recycling Mythbuster video!

4. Why can’t I put textiles in my recycling tote?

The curbside recycling program accepts clean household packaging and paper only. When collected at curbside, these materials often get tangled in sorting machinery which delays the sorting process. Clean textiles/clothing without rips, stains or holes can be donated to various charitable organizations and Recycling Centres. Please put all items that cannot be donated in the garbage.

5. Why did I get a notice for putting garbage in my recycling tote?

When your curbside recycling is collected, the truck driver has a matter of a few seconds to review your material and identify contaminants. When a bag is identified, it is difficult to determine if it is garbage or bagged recyclables, so the driver tags it to the closest possible item that it resembles.

The CVRD asks that all recyclables be kept loose within your tote. Recyclables that are bundled or bagged cannot be properly recycled because the equipment at the sorting facility cannot access the materials to effectively sort them. For safety reasons, staff do not open these bags.

6. Why can’t I put plastic bags and wrappers in my recycling tote?

Film plastic material (plastic bags, plastic wrap, bubble wrap) and snack wrappers (potato chip bags, cookie bags) are not accepted in the curbside recycling program. These materials get tangled in sorting equipment requiring lengthy shut-downs and expensive delays. Plastic bags also tangle with other materials making it difficult to separate and sort recyclables.

These materials can be taken to a CVRD Recycling Centre to be properly handled, sorted, and recycled.

7. Why did I get a notice for an unidentifiable material in my recycling tote?

The curbside recycling program accepts clean household packaging and paper products only. When your curbside recycling is collected, the truck driver has a matter of a few seconds to review your material and identify contaminants. Packaging and paper products have a fairly uniform appearance, which makes other materials stand out when they are collected. While it is not always possible to identify exactly what the material is, the drivers flag the item as a contaminant that should be reviewed.

If you would like to review your unidentified recycling contamination notice, please call the Recycling Hotline at 250 746 2540.

8. Why can’t I put glass in my recycling tote?

Glass (jars, bottles, refundable drink containers) is not accepted in the curbside recycling program. When placed in automated curbside totes, glass breaks into unrecoverable pieces which intermixes with and contaminates the other recyclables and can create potential health and safety issues at the sorting facility.

Please take glass to a CVRD Recycling Centre to be properly handled and recycled.

9. Why can’t I put styrofoam in my recycling tote?

Styrofoam material (foam meat trays, takeout containers, foam packing) is not accepted in the curbside recycling program. When placed in curbside totes, these materials break into unrecoverable pieces which intermix with other recyclables which contaminate the load.

Please take all of your foam material to a CVRD Recycling Centre to be properly handled and recycled.

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1. Can I get a larger garbage tote?

If you would like a larger tote, please call the CVRD Recycling Hotline at 250-746-2540. Garbage totes larger than the standard 132L size will be subject to an additional annual service fee to ensure that all users pay their fair cost for garbage disposal.

2. Why wasn't my garbage collected?

If your tote is not collected on your scheduled pickup day, please revisit the tips for a successful pickup to ensure that you are correctly placing your materials at the curb. The most common issues are

1. Incorrect spacing. Please spaces totes 1m apart from other totes and surrounding objects such as cars, telephone poles, and utility boxes.
2. An overfilled tote. Totes cannot be collected correctly if they are overfilled or have materials placed on their lids. This is because the contents will spill when tipped, littering the street.
3. Totes that are facing the incorrect direction. These totes can be rejected as they pose a safety concern when contents are tipped into the collection truck

For up-to-date information about missed collections due to mechanical failures or weather-related disruptions, subscribe to CVRD newsflashes (signup here), download the Cowichan Recycles app or visit the CVRD Facebook page.

3. How can I reduce my household garbage?

Reducing your waste is very important considering the journey that your garbage takes before it is landfilled in Washington State. The CVRD aims to reduce residential waste from 358 kg per capita to 250 kg per capita to meet its goal for a zero-waste future. To learn some tips on how to reduce your waste, visit the Waste Management Education Page.

4. Why don't I receive curbside garbage services from the CVRD?

CVRD garbage collection is only provided to Electoral Areas D, E, F, G and I. Garbage collection in Areas A, B, C, and H will begin in June 2025 with the roll-out of the three-stream curbside collection. All Electoral Area residents will also receive weekly food and yard waste collection and monthly glass packaging collection when the service commences. To learn more about the project, visit Plan Your Cowichan.

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1. How should I transport my HHW items?

HHW products require safe, responsible handling. Liquids should be transported in their original labelled container, sealed and upright. Use secondary packaging to contain leaky containers. Do not mix wastes.

2. How can I reduce my use of hazardous materials?

Whenever possible, use alternatives. For example, vinegar and baking soda are excellent natural alternatives to chemical cleaners. If you must purchase hazardous products, limit the amount you buy, properly store what you don’t use, and dispose of excess materials appropriately at a CVRD Recycling Centre or another facility listed in the Cowichan Recyclopedia.

3. Why can't I put hazardous materials in the garbage or down the drain?

HHW is dangerous to people, pets, and the environment. If hazardous wastes are put in the garbage or poured into the sewer or storm drain, it can result in environmental and public health hazards.

Do not flush or pour HHW liquids down the drain, dispose of them in the environment, or place them in your garbage can. As sewage systems and private septic systems do not filter or remove these products from wastewater, HHW can enter our waterways. If disposed of incorrectly, toxic materials can harm aquatic life, destroy sensitive ecosystems, and pollute recreational sites or water supplies. Explosions or fires caused by HHW may also harm sanitary workers and can damage infrastructure or equipment.

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1. I'm not associated with a registered charity of not-for-profit. Can I still qualify for the tipping exemption?

Tipping fee exemptions are available to:

• Individual residents or residential cleanup groups are eligible for up to $250 per clean-up project with a maximum of $5,000 per calendar year
• Registered non-profit societies, registered charities, and school districts are eligible for up to $1,000 per clean-up project with a maximum of $15,000 per calendar year

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1. What is Asbestos?

Asbestos is a naturally occurring mineral that was historically used in many building materials due to its strength, insulating properties, and resistance to heat, fire and chemicals. Asbestos fibres are very fine, and once airborne, can remain suspended for hours or even days. Asbestos is a known human carcinogen (cancer-causing agent) and exposure can result in serious health problems such as lung cancer, asbestosis and mesothelioma.

2. When is Asbestos Dangerous?

As long as the asbestos-containing materials remain in good condition and are not disturbed, there is very little risk of exposure to airborne asbestos fibre. The risk of exposure arises when the asbestos-containing materials are disturbed (e.g. during renovation) and the fibres become airborne. Airborne asbestos fibres are a risk to you, your kids, your building contractor, the trucker who hauls away your construction waste and the worker at the waste facility who handles it.

3. Does my House have Asbestos?

Two out of three Cowichan homes were built before 1990 when asbestos was often used in house construction. Asbestos is everywhere in these older homes: in the insulation, walls, ceilings, surface coatings, floorings, ducting, plumbing, wiring, light fixtures and more. Asbestos is commonly mixed with other materials, making it difficult to recognize. All pre-1990 building materials should therefore be considered suspect. Asbestos is commonly found in: loose insulation (e.g. vermiculite), roof gutters (asbestos cement), stucco, soffit boards, light fixtures, acoustic tiles, textured or coated walls and ceilings, siding and under sheeting, pipe insulation, insulation on electrical wires, furnace duct tape, boiler and furnace insulation, vinyl or linoleum flooring, drywall fillers and joint compound, roofing felt, shingles and tiles, etc. Check out this WorkSafe BC poster to see where asbestos could live in your home.

Potential sources of asbestos in the home

4. Buying a House – Think about Asbestos

If you are buying a house, have a hazardous material assessment done by a qualified person in addition to your building inspection as a condition of your purchase. This hazardous materials assessment will help you determine the true cost of buying the house, especially if you are planning to renovate and will have to manage asbestos material and other hazardous materials.

5. I’m about to Renovate - What should I do?

The only safe way to deal with asbestos is to have your house tested by a reputable and qualified company before beginning renovations. If the asbestos tests show that asbestos is present, you should have a reputable asbestos abatement company remove and dispose of the asbestos for you.

The cost of this service is a small price to pay when buying or renovating a house to protect everyone you care about and many you have never met.

6. How much does a Hazardous Waste Assessment Cost?

The cost of a hazardous materials assessment will vary (~ between $500 and $3,500) depending on the size of your house, if you are testing the entire house and how many samples are needed. Depending on the size of your renovation project, you can decide to have: 

1. A full hazardous material assessment of your house or,

2. A hazardous material assessment with limited scope (i.e. an assessment of the materials that will be disturbed during your renovation project). 

For example, if you are renovating the bathroom, you may only need to test the materials in your bathroom. The hazardous waste assessments will provide you with written documentation of the results. A full hazardous material assessment will come in handy for future renovation projects, or for when you plan to sell your house.

7. How do I find a Pro to Manage Asbestos Safely?

WorkSafeBC’s brochure for homeowners will provide you with information on where to look for a reputable contractor and questions that you should ask every contractor that you consider hiring. (As an example, a reputable company will have a Hazardous Waste Generator number and a Waste Manifest number). Environmental companies that deal with hazardous waste material may also be able to provide a listing of reputable contractors. Remember to ensure that you find current information as a company that was considered reputable a few years ago may no longer be so. 

Do not hire a regular carpenter or renovation company to deal with asbestos material as you not only put your life in danger, you also put their lives in danger.

WorkSafeBC’s brochure for homeowners

8. Asbestos Disposal Facilities

Asbestos-containing material that is properly prepared for disposal (i.e. double-bagged in 6 mil polyethylene bags, properly tied, and labelled) can be taken to the following facilities: 

DUNCAN: GFL* 5271 Boal Road, Duncan 250-748-4611 or 250-715-0954 
*Note: GFL Chemainus location does not accept asbestos waste. 

NANAIMO: Regional District of Nanaimo Landfill* 1105 Cedar Road, Nanaimo 250-722-2044
*Note: Asbestos waste is accepted by appointment only.

VICTORIA: Hartland Landfill* #1 Hartland Avenue, Victoria 250-360-3030 
*Note: Asbestos waste is accepted by appointment only.

An Out of Region application must be submitted to hartlandreception@crd.bc.ca with analytical from the lab.

The form and more information can be found at https://www.crd.bc.ca/service/waste-recycling/hartland-landfill-facility/permits-pre-approvals/asbestos or Google “CRD Asbestos Disposal”.

9. More Things Worth Knowing…

Asbestos Sampling The methods used to collect samples are just as important as the methods used to analyze the samples. To ensure that you do not get false-negative results it is vital that the samples are collected properly by a company that is qualified to do so. Asbestos Removal Have all identified (or suspected) asbestos-containing materials removed by a qualified asbestos removal professional. DO NOT ATTEMPT TO REMOVE THESE MATERIALS YOURSELF. The cost of material removal will vary depending on the type of material, the volume of material, the accessibility of material, etc. For example, the removal cost for vermiculite insulation may cost around $10/square foot, stucco ~$8-$10/square foot, plaster flooring ~$8/square foot, drywall ~$5/square foot, and tile flooring~ $4/square foot. How Long Does it Take to Have Asbestos Removed? The time it takes to remove asbestos depends on the type of material, the volume of material, the accessibility of the material, the type of equipment the contractors have access to, etc. Typically, removal of one type of material will take three to five days as the contractor must seal the area off and carry out a number of other preparations both before and after the actual removal of asbestos to keep you and their staff safe. How is Asbestos Disposed of? Asbestos removal professionals have appropriate training and safety equipment that enables them to handle asbestos while avoiding exposure. Asbestos-containing material must be double-bagged in 6-mil polyethylene asbestos bags and properly labelled before they can be taken to an asbestos disposal facility. Be Aware, Unfortunately, there are contractors that will accept jobs that they are not qualified to do, putting their staff and you at significant risk. Qualified contractors will remove and properly dispose of asbestos from your home. Be aware that it is not acceptable or legal for a contractor to leave asbestos at your home for you to deal with.

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1. Can I opt out of the pick-up program?

All eligible residents are required by bylaw to participate in the pick-up program and can't opt out. This ensures that costs per household are kept as low as possible and broad participation is encouraged. 

2. Why wasn't my recycling/garbage collected?

If your tote is not collected on your scheduled pickup day, please revisit the guidelines for a successful pickup to ensure that you are correctly placing your materials at the curb. The most common issues are:

     a. Incorrect spacing. Please space totes 1m apart from other totes and surrounding objects such as cars, telephone poles, and utility boxes.

     b. An overfilled tote. Totes cannot be collected correctly if they are overfilled or have materials placed on their lids, which fall out and litter the roadway when tipped.

     c. Totes facing the wrong direction. These totes can be rejected as they pose a safety concern when contents are tipped into the collection truck 

Have a yellow "oops" or red "we left" sticker on your collection tote? The CVRD reserves the right to refuse the collection of any materials that do not belong in the curbside recycling program. Call the Recycling Hotline at 250.746.2540 or 1.800.665.3955 for more information.

For up-to-date information about missed collections due to mechanical failures or weather-related disruptions, subscribe to CVRD newsflashes (sign up here), download the Cowichan Recycles app or visit the CVRD Facebook page.

3. I just moved. How do I get my recycling and garbage picked up?

If you are moving into an existing single family home in an Electoral Area, you will already be included in the pick-up program and totes should have been left at your property by the previous owner.

Find your pick-up schedule online.

4. Where can I get my curbside collection schedule?

CVRD Electoral Area residents can access their collection schedules here. To get reminders via text or email, download the Cowichan Recycles app (Google Play Store download, Apple App Store download).

North Cowichan, City of Duncan, Town of Ladysmith, and Town of Lake Cowichan residents should contact their municipalities for pick-up schedules. To find out which Area / Municipality you are in, click here.

Find your pick-up schedule

5. What can I put in the blue recycling tote?

The curbside blue recycling tote is for household packaging and paper. All paper including newspaper, flyers, magazines and catalogues are accepted, as well as cereal boxes and cardboard (must fit loosely in the tote with the lid closed).  Household plastic containers such as for laundry detergent or food, milk jugs and containers, and pails under 5 gallons (18 litre) are accepted,  Tetra paks, paper coffee cups, empty aerosol cans, nursery plant pots and seedling trays are all accepted. All material must be rinsed clean. For more information, see the Recycling webpage.

Check out the Curbside Recycling Guide

6. Why can't I put glass and film plastic in the blue recycling tote?

Glass, styrofoam, and film plastic must be handled differently than other recyclables to avoid contamination and damage to recycling processing machinery. 

Glass and styrofoam break into unrecoverable pieces during curbside collection, contaminating the load and, in the case of glass, posing health and safety issues for workers. 

Plastic bags and other film plastic must be handled separately from other recyclable materials because it gets wrapped up in the sorting equipment, causing lengthy delays and equipment failures. Also, when plastic film is mixed with other materials during collection, pieces of the other recyclables (paper, food containers) get wrapped up in the plastic; it is difficult to  separate the recyclables from the plastic film, resulting in unrecyclable material.

7. I just built a house. How do I get my recycling and garbage picked up?

If you've built a new house in an Electoral Area, you will automatically be put on the pick-up program. New totes will be sent to your home about 2 months after your insulation inspection is completed. You will get a standard 240L blue tote for recycling. If you live in an area that receives garbage pick-up from the CVRD, you will also get a 132L black tote for garbage. Different tote sizes can be requested in advance by calling the Recycling Hotline at (250) 746-2540 or emailing curbside@cvrd.bc.ca. Annual billing will begin upon substantial completion of your insulation inspection.

8. How is the curbside collection program funded?

The program is paid for by user fees and no taxes are used.

Curbside Collection Budget

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1. Are open hearth fireplaces eligible for the program?

Open hearth fireplaces may be eligible for a rebate if residents are purchasing an electric insert. The program guidelines require that residents replace a wood burning heat source that is currently used as the PRIMARY home heating source. As fireplaces are rarely the primary heating source in a house, rebate eligibility is at the discretion of program administrators.

The program does not cover new wood-burning inserts installed in an open hearth fireplace when there was no pre-existing wood-burning insert. Typically, installing a wood-burning insert in an open-hearth fireplace results in increased usage of the new wood-burning appliance, thereby increasing air particulate emissions. Open hearth fireplaces tend to be used mainly for special occasions, whereas the installation of a wood-burning insert would likely cause an increase in wood burning.

If residents already have a wood burning insert installed in an open hearth fireplace that is at least five years old and/or uncertified, residents may be eligible for a rebate if the wood burning insert is replaced with a new EPA- or CSA-certified wood burning appliance. 

2. What are the program deadlines?

Program start date is January 15, 2020. The homeowner must purchase and install the new appliance after the program start date. Program end date is November 30, 2020. The homeowner must purchase and install the new appliance, dispose of old appliance for recycling, and submit all completed required documentation before the program end date. Homeowners with incomplete applications by November 30, 2020 will be considered ineligible for the 2020 program.

3. What rebate option is my appliance eligible for?

The following table outlines the eligible appliances and rebate values for the 2020 Woodstove Replacement Program. Additional $50 rebates are provided by registered retailers for EPA or CSA certified wood appliances and $150 for heat pumps. 

Old Wood Burning Appliance	New Heating Appliance	Rebate Value
Woodstove (Uncertified, homemade or barrel)	EPA or CSA certified woodstove	$               300.00
Woodstove (Uncertified, homemade or barrel)	EPA or CSA certified pellet stove	$               300.00
Woodstove (Uncertified, homemade or barrel)	Electric heat pump	$            1,850.00
Wood-burning insert (Uncertified)	EPA or CSA certified wood insert	$               300.00
Wood-burning insert (Uncertified)	EPA or CSA certified pellet insert	$               300.00
Wood-burning insert (Uncertified)	Electric heat pump	$            1,850.00
Wood-burning insert (Uncertified)	Electric fireplace insert	$              300.00
Wood-burning Furnace (Uncertified)	EPA or CSA certified wood furnace	$               300.00
Wood-burning Furnace (Uncertified)	EPA or CSA certified pellet furnace	$               300.00
Wood-burning Furnace (Uncertified)	EPA or CSA certified woodstove	$               300.00
Wood-burning Furnace (Uncertified)	EPA or CSA certified pellet stove	$               300.00
Wood Cookstove (Uncertified)	EPA or CSA certified woodstove	$               300.00
Wood Cookstove (Uncertified)	EPA or CSA certified pellet stove	$               300.00
Wood Cookstove (Uncertified)	Electric heat pump	$            1,850.00
Wood Cookstove (Uncertified)	EPA or certified cookstove	$               300.00
Open hearth	Electric fireplace insert	$              300.00
EPA or CSA certified woodstove over 5 years	Electric heat pump	$            1,850.00
Pellet stove over 5 years	Electric heat pump	$            1,850.00

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1. What is zoning?

Each Electoral Area has a Zoning Bylaw with regulations for each parcel, including; use, density and siting (e.g. setbacks). Permitted uses are identified for each zone, for clarity - each Zoning Bylaw is equipped with a section on definitions and general regulations. The CVRD web map can help you quickly determine what your property is zoned. For more information on how to use the Webmap see "What is the Webmap and how do I use it?"

2. How do I read a zoning bylaw?

Zoning bylaws can be complex and because we have so many of them it can be even more challenging. We recommend following these easy steps:

1. First find the correct zoning bylaw! The CVRD is made up of 9 different and unique Electoral Areas, each of which have their own zoning bylaw. An easy way to determine which Electoral Area a property is in simply check out our online Web Map! Search the property by civic address or parcel identifier (PID). Information will auto populate by clicking on the 'identify' tool and then clicking on the property. The zone and a link to the applicable zoning bylaw will appear alongside the Electoral Area.
2. Once you've determined the Electoral Area, and have the correct zoning bylaw, the first place to start is with the table of contents (usually at the beginning of the bylaw).
3. Find the zone and navigate to it. This is where it gets a little tricky. Each bylaw was written at a different time and likely by a different planner, keep this in mind when you are referring to multiple zoning bylaws. Please note that all the uses listed within the zone are subject to the general regulations of the bylaw (always refer to these). The main things you will want to look at in the zone are:

1. The permitted uses (e.g. what uses are legally allowed to occur on the property)
2. The conditions of use (e.g. setbacks, height restrictions, parcel coverage)

4. As noted above, always consider the 'General Regulations'. These regulations apply across all zones throughout the electoral area and may determine whether or not a use is allowed (e.g. suites).
5. Lastly, always consider the bylaw definitions. Each bylaw has a list of definitions to help clarify terminology used throughout the bylaw.
6. When in doubt, always contact staff at ds@cvrd.bc.ca

3. What is the Web Map and how do I use it?

The online Web Map allows anyone to search their property and find important information like zoning, OCP designations, development permit areas, service areas and more. To use the Web Map simply go to the Web Map and click on desktop icon (see image #1). From there a disclaimer statement will appear, click 'accept'. The map will launch and show the entire Regional District. To find your property you can either search by scrolling in and navigating to it, or use the address tool or parcel identifier (PID) for bare land (see image #2). Once you have found the property, use the 'identify tool' (top left - see image #3) by clicking on the tool and then on the property. By doing this, information should populate on the left side. From there you can click on any of the items shown in that list for more information. Links are also provided to pertinent bylaws like the applicable zoning bylaw (see image #4).

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4. Can my clients have an accessory dwelling unit?

Accessory dwelling units are allowed in many zones throughout the CVRD (with the exception of Area G). This specific use, however, depends on the size of the property and the level of servicing. To find out if the zoning allows an accessory dwelling unit first check the specific zone in the zoning bylaw, then confirm the size of the property meets the minimum parcel size required depending on its level of servicing. Not sure what the zoning is? Check out our Web Map! Please make sure to check with the Building Department for code and permit requirements prior to undertaking any work.

5. Can my clients have a secondary suite in their home?

Secondary suites are permitted in many residential zones throughout the CVRD. This specific use, however, depends on the size of the property and its level of servicing (e.g. connection to water and sewer). To find out if the zoning allows a secondary suite on their property, first check the specific zone in the zoning bylaw, then confirm the size of the property meets the minimum parcel size required depending on its level of servicing. Not sure what the zoning is? Check out our Web Map!

6. What is a Riparian Area?

Riparian areas can be defined as the area of land adjacent to a watercourse or body of water, a ditch, spring or wetland, whether or not usually containing water (see image below). The entire CVRD is within a Riparian Protection Development Permit Area (DPA). It is the responsibility of the property owner(s) to ensure there are no activities in the riparian area, or apply for a development permit. For more information on Riparian Areas, please click here.

For visualization purposes only.

7. What is subdivision?

Subdivision is the process of altering legal property boundaries. It usually involves the dividing of a property into smaller lots. It can also include the realignment of existing property lines or the consolidation of two or more lots into a single lot. To subdivide land within an Electoral Area of the CVRD an applicant must apply to the Ministry of Transportation and Infrastructure (MOTI). A Provincial approving officer, appointed by the B.C. government, approves subdivision plans in regional district electoral areas after all requirements are met. The CVRD is referred the application from the Ministry and considers minimum parcel size (found in each of the 8 zoning bylaws), and development permit requirements (found in the Official Community Plan).

The following are types of subdivisions where approval of the Approving Officer is required:

• Adjusting lot boundaries between two or more lots (commonly known as boundary adjustment or lot line adjustment);
• Creating several new lots from one or more lots;
• Creating lots in a bare land strata development;
• Creating strata lots through a phased strata plan;
• Subdivision of land the purpose of leasing for a term longer than 3 years; and
• Air space parcel subdivisions

8. Can my clients subdivide?

Minimum parcel sizes and subdivision regulations are determined in the Zoning Bylaw (please note that each electoral area may have their own zoning bylaw, and each zone within the bylaw has its own minimum parcel size). Minimum parcel sizes depend on the level of servicing (e.g. community water and sewer services) - typically, the minimum parcel size will decrease as the level of servicing on a lot increases. For example, a lot that is on well and septic will have a larger minimum parcel size than a lot that is serviced by community water and sewer. To determine if their property is, or can be, serviced with community water and/or sewer, please consult the CVRD web map and ensure the 'Utility' layers are checked on.

In addition to the minimum parcel size, general subdivision regulations also apply. These refer to the subdivision of lots severed by a road, another parcel or jurisdictional boundary; boundary adjustments/parcel realignments; subdivision of parcels containing a water body, watercourse or wetland; panhandle parcels etc. Note: each zoning bylaw contains its own general subdivision regulations and it is important to know which electoral area their parcel is within.

9. What is an accessory dwelling unit?

An accessory dwelling unit, also known as granny suite, separate suite, small suite or carriage house, is a smaller house located on the same lot as a single-family dwelling. The building can be purpose built or may be a conversion of/or to an existing garage or accessory building. The maximum permitted size of these units varies across electoral areas.

10. What is a secondary suite?

A secondary suite is a self-contained residential unit within a home. They can be located in a basement of a dwelling or attached at ground level to the dwelling. The CVRD zoning bylaws for each electoral area regulates the maximum size of the secondary suite and do vary by electoral area. Always consider the specific zone, general regulations and definitions when determining eligibility for a secondary suite. To find out if the zoning allows a secondary suite on a property, first check the specific zone in the zoning bylaw, then confirm the size of the property meets the minimum parcel size required depending on its level of servicing. Not sure what the zoning is? Check out our Web Map!

11. What is an Official Community Plan?

An Official Community Plan (OCP) Amendment application is required when a proposed development does not conform to the land use designation(s) of the OCP. An amendment is the process of legally changing the land use designation on a property through an amending bylaw. The approval process for an OCP Amendment is similar to a Rezoning Application – a bylaw amendment and a Public Hearing are required before the Board adopts an OCP Amendment. In some instances, an OCP Amendment must be made before a change to zoning can occur, and the amendment applications (OCP and Rezoning) typically occur in tandem. 

When the Electoral Areas Services Committee (EASC) and CVRD Board assess new development proposals, they are required to determine whether the project is consistent with the OCP. This is done by considering the proposal based on its designation in the OCP, and through an OCP policy assessment that is done by Planning staff. Amendments to the OCP are carefully assessed, as each new proposal should help contribute to the community achieving its visions and goals.

There are some occasions where a proposal is consistent with the goals and visions of the OCP, but is in conflict with the existing OCP land use designation or specific OCP policies. In this instance, an OCP Amendment may be required.

12. What is a Development Permit?

A Development Permit (DP) is a land use permit used by local governments to review proposed developments to ensure they meet the policies and objectives of the Official Community Plan (OCP), and satisfy all required regulations in the zoning bylaw. A Development Permit may specify requirements respecting the character of development, including landscaping, and the siting, form, exterior design and finish of buildings and structures; environmental protection; protection from hazardous conditions and protection of farming. DP's may also impose conditions respecting the sequencing and timing of construction. Within designated Development Permit Areas (DPAs) land must not be subdivided or altered and buildings or structures cannot be constructed or altered, unless the owner has first obtained a DP. Once approved (by the General Manager or CVRD Board), the DP is registered against the title of the land and becomes binding on future land owners.

13. What is a Development Variance Permit?

A Development Variance Permit (DVP) is a land use permit used by local governments to 'vary' or relax a regulation. A DVP is required whenever proposed development does not meet a regulation in a zoning bylaw, sign bylaw, subdivision bylaw or parking bylaw. Examples of regulations that may be varied include building setbacks, height or site coverage. Keep in mind - a DVP cannot vary land use or density. In order to do change a land use or the density of that use you will require a rezoning application. DVP applications are discretionary, which means depending on the merits of the situation it may be denied. All DVPs are first heard by the Electoral Areas Services Committee (EASC) and then approved/denied by the CVRD Board.

14. What is an Official Community Plan (OCP) Amendment?

An Official Community Plan (OCP) Amendment application is required when a proposed development does not conform to the land use designation(s) of the OCP. An amendment is the process of legally changing the land use designation on a property through an amending bylaw. The approval process for an OCP Amendment is similar to a Rezoning Application – a bylaw amendment and a Public Hearing are required before the Board adopts an OCP Amendment. In some instances, an OCP Amendment must be made before a change to zoning can occur, and the amendment applications (OCP and Rezoning) typically occur in tandem. 

When the Electoral Areas Services Committee (EASC) and CVRD Board assess new development proposals, they are required to determine whether the project is consistent with the OCP. This is done by considering the proposal based on its designation in the OCP, and through an OCP policy assessment that is done by Planning staff. Amendments to the OCP are carefully assessed, as each new proposal should help contribute to the community achieving its visions and goals.

There are some occasions where a proposal is consistent with the goals and visions of the OCP, but is in conflict with the existing OCP land use designation or specific OCP policies. In this instance, an OCP Amendment may be required.

15. What is a Rezoning Application?

A Rezoning Application is an application to amend the Zoning Bylaw. The purpose of rezoning is to change land use regulations to allow development that aligns with CVRD Board priorities and is often used to secure development contributions to help provide public amenities.

16. Can my clients have an Air B&B?

Although 'Air B&B Inc.' is a specific short term rental marketing company, it is commonly used as a blanket term when talking about short term rentals. Zones that permit short term rentals are limited in the CVRD. Bed and breakfast short term rentals are permitted within most single-family dwellings, however they are regulated, and generally require that it be contained within a single family dwelling (not an accessory building), and that the owner reside in the single family dwelling. To determine if a property is within one of these areas, please consult the Zoning Bylaw to determine the permitted uses on the property. You can search for a property by using the Web Map.  Note: secondary suites and accessory dwelling units/detached suites are typically intended for long term rentals.

17. Can my clients cut down a tree (or trees), and do they need a permit?

The CVRD does not have a tree cutting bylaw. The CVRD does, however, regulate the cutting of trees in certain areas that have been designated as a Development Permit Area (DPA) and may even prohibit the cutting of trees and other vegetation. The Riparian Area Protection DPA is one of these areas that will require a permit prior to cutting or removal of any vegetation. Other areas that may require a permit prior to cutting trees are areas designated as a sensitive ecosystem and/or steep slope. 

Tree cutting should occur during identified low-risk timing periods (mid-September to January). If tree cutting must occur outside this time window, a thorough nest search should be conducted. Removal or modification of a nest tree requires written permission (permit) from the Province (MoE) and may also require a federal permit.

18. Can my clients have chickens?

Chickens are becoming a popular land use activity as more people look to their own yards to provide some food security. Before your clients start planning their chicken coop, be sure to check the Zoning Bylaw to ensure chickens and/or livestock are a permitted use on the property. Keep in mind that the zoning bylaw for each electoral area may address chickens differently - in some areas such as Electoral Areas A (Mill Bay) and C (Cobble Hill), there are specific regulations for the keeping of chickens while in other zoning bylaws the 'Agriculture' use covers all livestock. Be sure to read through the zone thoroughly and don't forget to check out the definitions at the beginning of the zoning bylaw for additional clarity.

19. Can my clients live in their RV?

No. An RV is a recreational vehicle designed to be used as temporary quarters for recreational, camping or travel use. Currently in the CVRD, RVs are not a permitted use in any of the zoning bylaws because RVs do not meet the BC Building Code regulations for dwellings. If your clients intend on building a dwelling and living in their RV while its under construction that is a different story! Please refer to the zoning bylaw for the 'Camping or Occupying an Existing Dwelling During New House Construction' regulation. 

20. How do I know if a property is within the Agricultural Land Reserve (ALR)?

To see whether or not a property is within the Agricultural Land Reserve (ALR) go to the online Web Map and search the property by scrolling, using an address or parcel identifier (PID). Once you have located the property, use the 'identify' tool (top left) and click on the property. Information should populate on the left with information like the zoning, and OCP designation. If a property is in the ALR you will see it listed in the items on the left. Please note: This mapping service is for general reference only. Mapping errors can occur. 

You may also consult the Agricultural Land Commission Mapping System. Note: If your property falls within the ALR, additional regulations may apply.

21. Can my clients build a 'tiny home'?

The BC Building Code requires all dwellings to be code compliant, have permanent foundations and be connected to an approved septic system. It is not the size that counts, but the connection to services and compliance with the BC Building Code. The zoning bylaws regulate the maximum size of a dwelling but not the minimum (except some in Area D). Note: tiny homes on wheels, or recreational vehicles on wheels, are not permitted to be used as full time dwellings because they do not meet BC Building Code Regulations.

22. What is an Easement, Covenant or Statutory Right of Way?

These are charges that may be registered against title to lands. This generally means the terms within them will bind future purchasers of lands subject to the charge. Parties can access registered charges through MyLTSA. All persons should seek legal or other professional advice in reviewing and interpreting land title documents and charges registered against title.

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1. Where can I get my recycling or garbage pick-up schedule?

Find your curbside collection schedule here. You can also access and download your schedule to your calendar through our Cowichan Recycles App available in the Google Play Store and the Apple App Store.

2. Why wasn't my recycling collected?

1. If your tote is not collected on your scheduled pickup day, please revisit the tips for a successful pickup to ensure that you are correctly placing your materials at the curb. The most common issues are:

        a. Incorrect spacing. Please space totes 1m apart from other totes and surrounding objects such as cars, telephone poles, and utility boxes.

        b. An overfilled tote. Totes cannot be collected correctly if they are overfilled or have materials placed on their lids, which fall out and litter the roadway when tipped.

        c. Totes facing the wrong direction. These totes can be rejected as they pose a safety concern when contents are tipped into the collection truck 

   Have a yellow "oops" or red "we left" sticker on your collection tote? The CVRD reserves the right to refuse the collection of any materials that do not belong in the curbside recycling program. Call the Recycling Hotline at 250.746.2540 or 1.800.665.3955 for more information.
   
   For up-to-date information about missed collections due to mechanical failures or weather-related disruptions, subscribe to CVRD newsflashes (sign up here), download the Cowichan Recycles app or visit the CVRD Facebook page.

3. What belongs in my curbside recycling tote?

Clean household packaging and paper products. This includes:

• Paper, paper packaging, paper cups, cardboard 
• Plastic containers, bottles, and cartons
• Metal food containers/cans, non-hazardous aerosols and foil

4. Why can’t I put glass in my recycling tote?

When glass (bottles, jars, refundable beverage containers) is placed in curbside totes, it breaks into unrecoverable pieces which contaminates the recyclables and can create potential health and safety issues at the sorting facility. Please take glass to a Recycling Centre to be properly handled and recycled.

5. Why can’t I put styrofoam in my recycling tote?

When styrofoam (foam meat trays, takeout containers, foam packaging) is placed in curbside totes, these materials break into unrecoverable pieces which contaminate the load. Please take styrofoam to a Recycling Centre to be properly handled and recycled.

6. Why can’t I put plastic bags and plastic wrappers in my recycling tote?

Film plastic material (plastic bags, plastic wrap, bubble wrap) and snack wrappers (potato chip bags, cookie bags) are not accepted in the curbside recycling program. These materials get tangled in sorting equipment requiring lengthy shut-downs and expensive delays. Plastic bags also tangle other materials making it difficult to separate and sort recyclables. Please take plastic bags and wrappers to a Recycling Centre to be properly handled and recycled.

7. Can I get a different tote?

If you are wanting a different tote, please call the CVRD Recycling Hotline at 250-746-2540.

8. Can I opt out of the program?

All eligible residents are required by bylaw to participate in the curbside pick-up program and cannot opt out. This ensures that costs per household are kept as low as possible and encourages broad participation. 

9. How is the curbside pick-up program funded?

No taxes are used to fund the program. The program is paid for by user fees.

10. I just moved in. How do I get my recycling and garbage collected?

Curbside totes are the property CVRD and should remain at their assigned address. If you are moving into an existing single-family home in an Electoral Area, you will already be included in the pick-up program and totes should have been left at your property by the previous owner. If there are no totes at your address, please call the Recycling Hotline (250.746.2540).

11. I just built a house. How do I get included in the collection pickup?

If you've built a new house in an Electoral Area, you will automatically be eligible for the curbside collection program. Call the CVRD Recycling Hotline at 250-746-2540 to get set up. 

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1. What can I bring to a Recycling Centre?

CVRD Recycling centres accept over 650 items for disposal. This includes:

• Plastic bags, wrappers & snack bags
• Styrofoam packaging
• Glass jars & bottles
• Refundable beverage containers
• Batteries, electronic, large and small appliances
• Food waste, organics & yard waste
• Household hazardous waste
• Scrap metal
• Clean & painted lumber
• Tires
• Upholstered furniture

Have a specific material that you would like to dispose of? To learn about disposal options, type the name of the waste item into the Cowichan Recyclopedia search bar and choose the category it belongs to.

2. What are CVRD Recycling Centre hours of operation?

Bings Creek Recycling Centre & Garbage Drop-Off Depot, Duncan 
Address: 3900 Drinkwater Road, Duncan
Hours: Open every day 8 am to 5 pm 

Peerless Road Recycling Centre & Garbage Drop-Off Depot, Ladysmith 
Address: 10830 Westdowne Road, Ladysmith
Summer Hours (April 1 to October 31): Wednesday through Sunday, 9 am to 5 pm
Winter Hours (November 1 to March 31): Wednesday, Saturday and Sunday only 9 am to 5 pm

Meade Creek Recycling Centre & Garbage Drop-Off Depot, Lake Cowichan 
Address: 8855 Youbou Rd, Lake Cowichan
Summer Hours (April 1 to October 31): Tuesday, Wednesday, Saturday and Sunday, 9 am to 5 pm
Winter Hours (November 1 to March 31): Wednesday, Saturday and Sunday only 9 am to 5 pm

All Recycling Centres are closed on all Statutory Holidays, Easter Monday, Boxing Day, and Truth and Reconciliation Day

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1. What transit services are offered in the Cowichan Valley?

The Cowichan Valley offers several different types of transit service: 

Local scheduled route service: These are the scheduled routes operating throughout the Cowichan Valley. Transit routes are available in all areas except Electoral Areas G (Saltair / Gulf Islands) and Area H (North Oyster / Diamond). For a full listing of routes with maps and schedules please see BC Transit’s website; or pick up a Rider’s Guide onboard or from various ticket outlets in the Cowichan Valley. 

handyDART (custom) service: handyDART provides accessible door-to-door, shared transit services in the Cowichan Valley for registered users who cannot use scheduled bus route service. This service is available to residences within 1.5 km of a conventional fixed service transit route not including commuter routes. For more information or to register please call 250.748.1230, or 1.855.748.1230 toll free from Ladysmith. 

Weekday Inter-regional service: 
There are 2 Victoria Express routes operating Monday - Friday between the Cowichan Valley and the Capital Regional District (Victoria) and 1 Nanaimo Express route between the Cowichan Valley and Downtown Nanaimo.  Please check the rider's guide for Statutory Holiday coverage.

Route #66 - Cowichan Victoria Express (CVX) offers 3 daily early morning trips from Village Green Mall (on Central Road beside London Drugs) to Victoria and 3 early evening return trips.  One (1) new mid day round trip is now offered as well.  

Route #99 - Shawnigan Lake Victoria Express (SVX) offers 2 daily early morning trips starting from the Cobble Hill Train Station stop on Cobble Hill Road near Hutchinson Road and 2 daily early evening return trips. 

Route #70 - Nanaimo Cowichan Express (NCX) offers 7 daily (9 on Fridays) round trips from the Village Green Mall (on Central Road beside London Drugs) to Downtown Nanaimo.

Saturday Inter-regional service:

Route #66 - Cowichan Victoria Express offers Saturday transit service connections between the Cowichan Valley and Greater Victoria with 3 round trips.

Route #70 - Nanaimo Cowichan Express offers Saturday transit service connections between the Cowichan Valley and Downtown Nanaimo with 8 round trips.

For more information call 250-746-9899

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2. Where do I get information on bus routes, schedules, maps and fares?

For transit routes, schedules, maps and fares visit www.bctransit.com/cowichan-valley and try out the Trip Planning tool to easily plan your next bus trip. Simply put in your starting point (origin), and your final destination. Enter your departure time, or your desired arrival time, and the trip planner will calculate the best bus route and give you the scheduled times as well as provide directions to the closest available bus stops.

If you are not connecting with us online you can also pick up hard copies of the Cowichan Valley Transit Rider’s Guide on board the bus or at the CVRD’s main office (175 Ingram Street, Duncan) as well as at CVRD Recreation Centres (Cowichan Community Centre, Kerry Park Recreation Centre, Shawnigan Lake Community Centre, and Cowichan Lake Sports Arena).

3. How can I pay for my ride? What is UMO?

There are a few ways to pay for your fare on the buses in the Cowichan Valley Regional Transit System:

• Cash - exact fare is required
• DayPass - either paper or electronic
• Single Use Discounted Tickets - no longer available for purchase, but tickets in circulation can still be used
• UMO App - all Transit Fare products are available to purchase and load online and are scannable on all system buses except handyDART
• UMO Reloadable Card - all Transit Fare products are available to purchase and load online, or at a listed Vendor, and are scannable on all system buses except handyDART
• Compass or CNIB Card 
• Single Ride Token - complimentary product distributed by local service organizations
• Credit or Debit Card - coming soon

What is UMO?

Umo is BC Transit's contactless fare payment system that allows you to pay for your fare with the payment method and fare product that best suits your lifestyle and travel habits.  You can choose to use an App or a reloadable card to store your transit products on for future fare scanning.  Transit products available for purchase for the Cowichan Valley Regional Transit System are:

• Stored Value - add cash to your account for scanning convenience
• 30-day Adult pass 
• 30-day Concession pass (Student/Senior/Post-Secondary Student)
• Post Secondary Student Semester pass - available at CVRD Office at 175 Ingram Street
• Interregional Monthly Passes - CVX / SVX / NCX

For more information please visit https://www.bctransit.com/umo

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4. Which bus routes go where?

Route maps are available online and in the Rider's Guide but a brief overview of some major destinations and the transit routes servicing them is included below. This is not an exhaustive list so please contact the information line, 250.746.9899 if you have questions. Please see:

Key Destinations Listing

5. The schedule only lists a few stops, is this all of them?

No, schedules only list a handful of key stops, or timing points, along a route designed to tell customers approximately where the bus is. Along the route you will find bus stops within a few minutes of the times listed. 

To easily plan your transit trip, use the online Transit Trip Planner available at: www.bctransit.com/cowichan-valley. Simply put in your trip origin, destination, date and time of departure, or your desired arrival, and the most direct bus routes and times will be calculated for you along with directions to the closest nearby bus stop.

6. What is On-Request transit?

On-request transit is available on Cowichan Valley Transit Routes #20 (Youbou) and #21 (Honeymoon Bay). This service offers pick up and drop off service as an extension of the scheduled local route. All locations (homes, businesses, etc.) located within 1.5 kilometres of existing transit routes #20 and #21 qualify, meaning customers can make arrangements for pick up or drop off at these specific locations in advance. On-request service is limited to two drop off or pick ups per trip and priority is given to first-to-call customers and those with mobility challenges. For more information, and to book a trip, call 250.746-9899. Standard cash fares of $2.25 apply per trip.

7. Can I take bikes, toddler bikes and wagons on the bus?

All BC Transit buses can carry up to two adult bikes on the front rack on a first come, first serve basis. Community buses used on Youbou, Honeymoon Bay and Ladysmith local routes cannot safely carry bikes on the rack after dark.  Toddler bikes and wagons are not permitted on board buses for safety reasons.  For more information please see BC Transit's website at www.bctransit.com/cowichan-valley under Rider Info.

8. Who do I call for lost and found items?

Please call the Transit Information line at 250.746.9899 for lost and found inquiries.

To report a lost or stolen Umo Card, please call the Umo Support Centre at 877-380-8181.

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9. What are the costs for riding the bus? Are there any discounts?

Local scheduled routes:

A $2.25 one-way cash fare applies on the local Cowichan Valley bus routes. Exact change is required if cash is being used and fares are payable at the time of boarding.  30-day passes can also be purchased at discounted rates for travel on local and interregional routes.  

Children aged 6 to 12 can ride buses for free, without requiring a fare product or identification.

Children aged 5 and under will need to be accompanied by an attendant 12 years or older to ride for free.  Children must board and depart at the same stop as the attendant.

handyDART:

A $2.25 one-way cash fare applies.  Attendants travelling with the handyDART customer to provide required assistance can also ride for free with a fare-paying customer.  Attendants are responsible for the care and assistance of a customer during the trip.

Inter-regional Routes:

Routes #66 and #99 - Fares on the Victoria Express buses are $10.00 (one-way). Exact change is required if cash is being used and fares are payable at the time of boarding. 30-day passes can also be purchased for regular transit riders and these provide discounts. Children 12 years of age and under ride free with a fare paying adult.  

Route #70 - Fares on the Nanaimo Express buses are $7.50 (one-way). Exact change is required if cash is being used and fares are payable at the time of boarding. 30-day passes can also be purchased for regular transit riders and these provide discounts. Children 12 years of age and under ride free with a fare paying adult.  

For full fare information please see: 

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BC Transit's website

10. What is the BC Bus Pass Program?

The BC Bus Pass Program is offered by the BC Ministry of Social Development and Poverty Reduction. This program provides an annual bus pass valid for eligible riders on any fixed-route transit service in the Cowichan Valley or throughout the Province of BC. For more information on this pass and eligibility requirements please see:

BC Bus Pass Program details

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1. What are the water use restrictions for my water supply?

The CVRD maintains and operates 19 water systems within the Regional District. Private water system customers should contact their provider. Water Use Restriction Details

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1. How many options does CVRD have? What are the other options?

Alternative options that have been considered:
1. Locate the new disposal field at the Mesachie Lake Park ball field.
The ball field is not large enough to provide adequate capacity for the disposal of septic tank effluent. In order to dispose to this site, a treatment plant would be required. The field’s proximity to the lake and the community drinking water well would likely limit disposal to the highest class of effluent, Class A. Effluent of this quality requires the most expensive type of treatment. Overall costs for this option would be prohibitive.
2. Locate the new disposal field at an alternate property closer to Mesachie Lake.
The proposed site for the disposal field located south-east of Honeymoon Bay is approximately 20 acres in size and is intended to be given to the CVRD by Couverdon (Timberwest), as a community amenity arising from their development proposal. The land for the new disposal field must be large enough to provide adequate capacity and suitable for the disposal of septic tank effluent. An alternate site with these qualities would have to be found and the land would have to be purchased. The cost to purchase land would have to be funded from the customers of the system, as funding from the grant cannot be used to purchase land. This option would be more expensive, as both land purchase and the remaining share of the project would have to be paid by the customers of the system.
3. Do nothing.
The public health and environmental risks are considerable and accumulating. These risks amount to significant financial liability. Eventually, the Ministry of Environment or Island Health will mandate the necessary upgrades to bring the system into compliance, and the customers would be responsible for the entire cost. If this grant is returned, it is unlikely that Mesachie Lake Sewer System would receive any grants from the provincial or federal government in the future.

It is important to note that options #1 and #2 may require amendment to the grant terms, as proximity to Honeymoon Bay and the potential servicing of additional customers was a factor in the approved grant request. These options may negate the awarded $1.23 million from the CCWF.

2. Has the CVRD examined a similar system? If so, and it works, why not follow that model?

Yes, the CVRD has several pressurized systems. They are located in Mill Bay, Cowichan Bay and Youbou. The Youbou system services the Creekside Development and is located across from the development at 9385 Youbou Road. We invite residents to visit the system at any time. All existing systems perform well with little concerns.

3. Where is the sewer going to be located?

Phase 1, the current proposed upgrade, includes the installation of two pump stations at the two existing septic tanks, the construction of a pressurized sewer pipe to transport the septic tank effluent from the pump stations to a new disposal field and the construction of a new disposal field at the proposed site south-east of Honeymoon Bay. The exact location of the pressurized pipe is still to be determined through the engineered design. Where possible, the pipe will be located within road allowances and alleys.

4. Do they have a rarified (ratified) plan?

The proposed plan must be approved by the residents before moving forward.

5. Who is named in the grant? The definition of the recipient of the grant should include HB and future developers or be solely for the 49 users.

The grant is in the name of the Cowichan Valley Regional District. Honeymoon Bay does not have a sewer system or sewer service area; therefore, the grant is for the Mesachie Lake sewer system.

6. Is the grant specific to Mesachie Lake or is it for the South Shore of the lake? There must be more than 49 users of this size of system?

As stated in the previous response, the grant is specific to Mesachie Lake as Honeymoon Bay does not have a sewer system. However, future expansion of the system was a consideration in the awarding of the grant. Future phases may expand the service area to Honeymoon Bay and around Mesachie Lake. If approved by the community, developments like Pebblewest and Couverdon would require sewer servicing. The developments could potentially provide a treatment plant for the sewer system and some collection infrastructure in Honeymoon Bay. Further collection infrastructure could be provided by existing properties joining the sewer system. Future phases could be funded by developers, new customers joining the sewer system, or possibly a new Honeymoon Bay sewer service area. Additional customers improves financial stability and sustainability.

7. Who are and who will the users be?

The customers of Phase 1 are the 49 existing customers of the Mesachie Lake Sewer System. After construction is complete, new customers may join the sewer system. The cost for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main. The connection fee has yet to be determined.

8. Whose addresses are on the plan?

An engineered design or plan has not yet been prepared. This is still to be determined. The addresses of the 49 existing customers would be included in Phase 1.

9. What is the grant actually for?

The award from the CWWF provides $1.23 million towards the first phase of upgrades for the Mesachie Lake Sewer System. Phase 1, the current proposed upgrade, includes the installation of two pump stations at the two existing septic tanks, the construction of a pressurized sewer pipe to transport the septic tank effluent from the pump stations to a new disposal field and the construction of a new disposal field at the proposed site south-east of Honeymoon Bay.

10. What are the regulated standards and will we fit the standards or future standards?

The current system, built in the 1940’s, pre-dates any standards or regulations and does not comply with any modern day standards. After Phase 1, the system will fit the current standards and will be registered under the Ministry of Environment’s Municipal Wastewater Regulation (MWR). The MWR outlines the requirements that the system must comply with

11. Why was this model decided upon?

This model was decided on based on the lower cost compared to other types of systems and the location of the proposed site for the disposal field, intended to be given to the CVRD by Couverdon (Timberwest). A community disposal field is the least expensive of all treatment options

12. Who did the studies of feasibility without consulting any residents?

The feasibility studies were completed in 2007 and 2008 by Stantec (Engineering Consultants) to assess options and gather cost estimates. As the CVRD had no means of moving the upgrades forward at the time, the community was not consulted. Now, with the help of the grant, we are able to make use of these studies.

13. Will land be removed from the ALR?

Part of the proposed site may be removed from the ALR for construction of the disposal field. Alternatively, construction of the disposal field may be allowed as a special use, under the ALR zoning.

14. Where are the feasibility studies and the disclosure of information?

The studies have been posted on the CVRD website. The studies can also be viewed, in person, at the CVRD office.

15. Can we see the feasibility study? Why weren’t we consulted?

Yes, the studies have been posted on the CVRD website. The studies can also be viewed, in person, at the CVRD office. See response to question 12.

16. Can we see the grant application and the agreement from the feds?

Yes, the grant application may be viewed, in person, at the CVRD office

17. Why not have a meeting first with residents and then do the studies?

See response to question 12.

18. What’s the rationale for putting the pumps and pipelines where?

The two existing septic tanks will be converted to pump stations that hold the pumps. Sewage currently flows by gravity from each house to one of the two septic tanks. Any re-location of the existing pipes will result in additional cost.

19. Why do we need more engineering?

At this point, there is no engineered design. The design and drawings need to be prepared for tendering and construction.

20. How can we transport high pressure sewage over a fish bearing stream?

In another CVRD sewer system, there is currently a high-pressure sewage pipe that crosses the Koksilah River. The pipe that transports the sewage is contained inside another pipe, a “carrier” pipe, as a safe-guard for any spills. The same pipe-inside-a-pipe design would be used for any stream crossings.

21. How can we keep our tanks so close to Bear Lake as well?

The existing septic tanks will be converted to pump stations. These tanks are fully enclosed. In Phase 2 (future), once individual properties are connected to the pressurized pipe, the existing septic tanks will be decommissioned.

22. How many times a week is the lake water tested for swimming?

Island Health monitors Vancouver Island’s popular public beaches for compliance with health standards. Please contact Island Health, or visit their website for more information on Beach Reports by clicking on the link.

23. What has happened with the budgeted money of $750,000 for 2017 that was in the budget around 2013 or 2014? Does the federal grant negate this budget?

That money was part of the Five Year Financial Plan, a forecasted budget. The figure of $750,000 was included as a theoretical estimate in the hopes that we would acquire funding from another source, such as the grant we have been awarded. Having figures such as this in the forecasted budget allows us to take on projects, should the financial opportunity arise. The Five Year Financial Plan is amended to reflect actual values. There is currently a proposed Amended 2017-2021 Five Year Financial Plan, which includes the CWWF grant and funding for Phase 1.

24. What will the money in the 2019 budget be used for?

As explained in the response to question 23, the budget for 2019 is a forecasted budget for the Five Year Financial Plan. This money has not been allocated, but is a theoretical value that may come from other sources such as grants or borrowing. Except for these other sources of revenue, funding for the Mesachie Lake Sewer System may only come from the users of the system.

25. Why is the present surplus only $40,600?

Funding for the Mesachie Lake sewer system is generated exclusively through the user fees and parcel tax from the customers of the system. With only 49 customers, most of the revenue goes to the ongoing operational, maintenance and emergency repair costs, with little left over for reserves and upgrades.

26. What happens to budgeted money that is not used during the year? Where does the remainder go?

The remaining revenue from user fees and parcel tax that is not used during the year goes into operational reserves. These reserves are for the Mesachie Lake Sewer System only and cannot be moved to or from any other CVRD system.

27. How many more employees will have to be hired to maintain this system?

No additional employees will have to be hired to maintain the system.

28. Who pays for this power to run the system for the next 20 years?

Funding for the ongoing operation and maintenance of the Mesachie Lake sewer system, including power costs, is generated exclusively through the customers of the system. The customers are the original 49 customers, plus any additional customers that wish to join. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

29. Who pays the power bill to run the pumps?

See response to question 28.

30. What will extra costs be down the road?

Phase 1 will require some additional operational and maintenance costs for the two pump stations and disposal field, monitoring to comply with regulations and power to supply the pump stations and electronics. In future phases, funded by new development and new customers, a potential treatment plant would require further additional operational and maintenance costs. It is difficult to estimate these costs at this time. The costs will depend on development of the area and the type of treatment plant and infrastructure. However, a larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost. For the Mesachie Lake customers, participation in a treatment plant would only be based on lower overall costs due to a greater number of customers.

31. Is Honeymoon Bay paying its share of Phase 1 as well?

Honeymoon Bay does not currently have a sewer service area. As a Regional District, we may only charge residents for services they receive. Phase 1 services Mesachie Lake sewer only. After Phase 1 is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer. This would benefit Mesachie Lake sewer system with additional capital revenue and customer fees. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

32. Who’s paying for the power and upkeep of the pumps?

See response to question 28.

33. Where are the engineering estimates, cost predictions and over runs?

Detailed costs cannot be estimated until the engineered design has been done. The engineered design is still to be carried out.

34. Who will pay for cost-over-runs when they happen? We shouldn’t have to pay for cost over-runs

All costs for the Mesachie Lake sewer system may only come from the customers of the system. The proposed costs include plans for contingency. However, the work proposed in Phase 1 is very straight forward and we are not expecting any over-runs.

35. What are the expected maintenance costs for 20 years?

See response to question 30.

36. What is the entire plan? All phases and projections.

Phase 1: Effluent Disposal, Resolving Health and Environmental Issues
The award from the CWWF provides $1.23 million towards the first phase of upgrades for the Mesachie Lake Sewer System. Phase 1, the current proposed upgrade, includes the installation of two pump stations at the two existing septic tanks, the construction of a pressurized sewer pipe to transport the septic tank effluent from the pump stations to a new disposal field and the construction of a new disposal field at the proposed site south-east of Honeymoon Bay. This phase would resolve the current and pressing public health and environmental issues with the existing disposal fields located on Forestry Road and near Bear Lake.

The land for the disposal field, located south-east of Honeymoon Bay, is intended to be given to the CVRD by Couverdon (Timberwest), as a community amenity arising from their development proposal. At approximately 20 acres (or 8 hectares), the proposed site is large enough to provide adequate disposal capacity. Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

The customers of Phase 1 are the 49 existing customers of the Mesachie Lake Sewer System. After construction is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main. The connection fee has yet to be determined.

The total project cost for Phase 1 is $1,477,793. Conditions of the grant require that the customers of the system fund 17% of the total project cost, $251,226. Gas tax funding may not be used to pay this portion due to limits to the total proportion of Federal funding allowed. The awarded amount from the grant covers the remainder of the project cost, $1,226,567.

These upgrades have additional operational & maintenance and borrowing costs to the customers. Operational & maintenance costs include system monitoring to comply with regulations and power to supply the pump stations and electronics. Borrowing costs cover the debt payment for the necessary customer-funded 17% of the total project cost. The exact costs will be determined by the borrowing term, to be chosen by the customers of the system.

Phase 2: Collection System, Resolving System Failures
Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1. This phase would resolve the issues with the existing collection system, such as blockages and resulting sewage back-ups. Your Electoral Area Director, Ian Morrison, has recommended that the Board allocate $200,000 (100% remaining Area F Gas tax funding) to help pay for Phase 2.

Future Phases
Future phases include the possibility of a treatment plant and further expansion of the sewer service area. If approved by the community, developments like Pebblewest and Couverdon would require sewer servicing. The developments could potentially provide a treatment plant for the sewer system and some collection infrastructure in Honeymoon Bay. Further collection infrastructure could be provided by existing properties joining the sewer system. Future phases could be funded by developers, new customers joining the sewer system, or possibly a new Honeymoon Bay sewer service area. Additional customers improve financial stability and sustainability.

37. If this doesn’t work, is there a plan B?

If Phase 1 is not approved by the 49 customers of the Mesachie Lake sewer system, the project will not proceed and the grant funding will be returned to the provincial and federal governments. Eventually, the Ministry of Environment or Island Health will mandate the necessary upgrades to bring the system into compliance, and the customers would be responsible for the entire cost. If this grant is returned, it is unlikely that Mesachie Lake Sewer System would receive any grants from the provincial or federal government in the future

38. Is Honeymoon Bay phase one the same as our phase one?

There is currently no Honeymoon Bay sewer service area; therefore, there is no Phase 1 for Honeymoon Bay at this time.

39. What is the plan for Honeymoon Bay?

The proposed site for the disposal field is located south-east of Honeymoon Bay. Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay.

There are several ways that Honeymoon Bay may develop infrastructure to provide collection to the proposed disposal field:
• Through approved developments that require sewer servicing
• Through a group or neighborhood that wishes to connect to sewer
• Through financial gas-tax contributions from the Area Director

Any new customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main.

40. What additional costs will these phases perpetuate?

Electoral Area Director, Ian Morrison, has recommended the Board allocate $200,000 (100% remaining Area F Gas tax funding) to help pay for Phase 2. Future phases could be funded by developers, new customers joining the sewer system, or possibly a new Honeymoon Bay sewer service area.

41. Is HB going to contribute to phase 1? Does HB have a phase 1?

See responses to questions 31 and 38.

42. What exactly is phase 1? What’s the concrete plan for phase 1?

Phase 1: Effluent Disposal, Resolving Health and Environmental Issues
The award from the CWWF provides $1.23 million towards the first phase of upgrades for the Mesachie Lake Sewer System. Phase 1, the current proposed upgrade, includes the installation of two pump stations at the two existing septic tanks, the construction of a pressurized sewer pipe to transport the septic tank effluent from the pump stations to a new disposal field and the construction of a new disposal field at the proposed site south-east of Honeymoon Bay. This phase would resolve the current and pressing public health and environmental issues with the existing disposal fields located on Forestry Road and near Bear Lake.

The land for the disposal field, located south-east of Honeymoon Bay, is intended to be given to the CVRD by Couverdon (Timberwest), as a community amenity arising from their development proposal. At approximately 20 acres (or 8 hectares), the proposed site is large enough to provide adequate disposal capacity. Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

The customers of Phase 1 are the 49 existing customers of the Mesachie Lake Sewer System. After construction is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main. The connection fee has yet to be determined.

The total project cost for Phase 1 is $1,477,793. Conditions of the grant require that the customers of the system fund 17% of the total project cost, $251,226. Gas tax funding may not be used to pay this portion due to limits to the total proportion of Federal funding allowed. The awarded amount from the grant covers the remainder of the project cost, $1,226,567.

These upgrades have additional operational & maintenance and borrowing costs to the customers. Operational & maintenance costs include system monitoring to comply with regulations and power to supply the pump stations and electronics. Borrowing costs cover the debt payment for the necessary customer-funded 17% of the total project cost. The exact costs will be determined by the borrowing term, to be chosen by the customers of the system.

43. Whose addresses are on phase 1? Does it include Camp Imadene?

Phase 1, as described in the response to question 42, does not include servicing to any individual properties. Camp Imadene is not currently serviced by the sewer system.

44. Why is the line going to HB and not staying here? If the grant is for Mesachie, why not keep it in Mesachie?

The land for the disposal field, located south-east of Honeymoon Bay, is intended to be given to the CVRD by Couverdon (Timberwest), as a community amenity arising from their development proposal. At approximately 20 acres (or 8 hectares), the proposed site is large enough to provide adequate disposal capacity. Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.
The land for the new disposal field must be large enough to provide adequate capacity and suitable for the disposal of septic tank effluent. In order to locate the disposal field at an alternate property closer to Mesachie Lake, an alternate site with these qualities would have to be found and the land would have to be purchased. The cost to purchase land would have to be funded from the customers of the system, as funding from the grant cannot be used to purchase land. This option would be more expensive, as both the land purchase and the remaining share of the project (17%) would have to be paid by the customers of the system.

Additionally, this option may require amendment to the grant terms, as proximity to Honeymoon Bay and the potential servicing of additional customers was a factor in the approved grant request. This option may negate the awarded $1.23 million from the CCWF.

45. Who can tie into phase one?

After Phase 1 is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main.

46. How many supplemental pumps will be needed to pump such a great distance? What is the provision for power outages? How long will generators run the system?

In Phase 1, the pump stations will be added to the two existing septic tanks. No supplemental pumps will be required. A genset will provide power backup in the case of power outages, as in other CVRD water and sewer systems. A diesel genset runs 24-48 hours, depending on the load and size of fuel tank, without refueling. There is also some additional storage capacity in the septic tanks

47. What happens when there’s a power outage and the pumps don’t work?

See response to question 46.

48. Is there any Timber West land closer to Mesachie that is more suitable for the septic field?

No. The proposed site, south-east of Honeymoon Bay, has been determined to be most suitable for a long-term application

49. Is there suitable Timberwest land closer to Mesachie Lake that is suitable for the new fields?

See response to question 48.

50. Where will the pipelines route through our community?

The exact location of the pipe is still to be determined through the engineered design. Where possible, the pipe will be located within road allowances and alleys.

51. How much control will we have over the septic field if we’re part of HB’s system? How much control will we have if we are paying for step 1?

There is no Honeymoon Bay sewer system. Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost. The CVRD currently owns the Mesachie Lake sewer system. The customers of CVRD systems have influence on the CVRD Board through their area director.

52. Is this a quick fix that may have to be replaced in phase 2 or later?

No, this is not a quick fix. Phase 1 will resolve the current and pressing public health and environmental issues with the existing disposal fields located on Forestry Road and next to Bear Lake. In Phase 2 (future) the individual properties of the existing 49 customers would be connected to the pressurized sewer pipe installed in Phase 1. The two existing septic tanks could then be decommissioned. Phase 2 would resolve the issues with the existing collection system, such as blockages and resulting sewage back-ups.

53. What is phase 2 and is it building on phase 1?

Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1

54. What Happens in phase two and phase three?

Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1. This phase would resolve the issues with the existing collection system, such as blockages and resulting sewage back-ups.

Future phases include the possibility of a treatment plant and further expansion of the sewer service area. If approved by the community, developments like Pebblewest and Couverdon would require sewer servicing. The developments could potentially provide a treatment plant for the sewer system and some collection infrastructure in Honeymoon Bay. Further collection infrastructure could be provided by existing properties joining the sewer system. Future phases could be funded by developers, new customers joining the sewer system, or possibly a new Honeymoon Bay sewer service area.

55. What are the costs of clean up after each Phase?

Clean up and restoration is included as part of the construction costs. There will be no extra cost for clean up after construction is complete.

56. Where is the pipeline proposed to go in Mesachie?

The exact location of the pipe is still to be determined through the engineered design. Where possible, the pipe will be located within road allowances and alleys.

57. When is the meeting slated to be held for residents?

CVRD staff and Electoral Area F Director, Ian Morrison, will host a public meeting to share more sewer project and Phase 1 upgrade details and provide residents a forum to express concerns, ask questions and discuss next steps.

Mesachie Lake & Honeymoon Bay Residents Public Meeting
Friday June 23rd 2017
7:00 pm – 9:00 pm
Mesachie Lake Community Hall
9315 South Shore Road, Mesachie Lake

58. We could be facing a meeting in 2-3 weeks, are we prepared?

Some want to delay a meeting until September due to Summer holidays. With good reason, many are worried this will conveniently got to an AAP process during summer while most are away
As a condition of the CWWF grant, we have a strict deadline to complete Phase 1. If we wish to move the project forward, the public meeting and petition process must proceed as soon as possible. The meeting will be held Friday June 23, 2017 at 7:00 pm in the Mesachie Lake Hall. Petitions for consent to borrow will be available at the meeting. They will also be distributed to eligible property owners not in attendance. The petitions must be signed by a majority of listed owners for each property and returned to the CVRD by Friday July 28, 2017.

59. Why are these meetings being held in summer when so many are on vacation? How do we keep up with the information if we are not in town?

As a condition of the CWWF grant, we have a strict deadline to complete Phase 1. If we wish to move the project forward, the public meeting and petition process must proceed as soon as possible. The meeting will be held Friday June 23, 2017 at 7:00 pm in the Mesachie Lake Hall. Petitions for consent to borrow will be available at the meeting. They will also be distributed to eligible property owners not in attendance. The petitions must be signed by a majority of listed owners for each property and returned to the CVRD by Friday July 28, 2017. Residents may keep up to date with information on the upgrades by visiting the CVRD website, signing up to ‘Notify Me’ to receive e-mail notifications or by contacting Engineering Services by e-mail at es@cvrd.bc.ca or calling 250.746.2530.

60. Should we extend this to September for a meeting with CVRD?

Unfortunately due to the required deadline of the CWWF grant, delaying the public meeting is not an option.

61. What will our new utility costs be in total? We are already paying $300 plus per year for sewer services, we need to be able to budget for these expenses on fixed incomes.

The exact costs will be determined by the borrowing term, to be chosen by the customers of the system at the public meeting. The impact of rate increases in order to meet standards is a concern to CVRD staff. Mesachie Lake sewer is a very small system, making it cost prohibitive to meet increasingly demanding standards.

Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

After Phase 1, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main.

62. How many more fees for utilities and tax hikes can we handle on fixed incomes?

See response to question 61.

63. Why are we helping HB and South Shore Road developers? If the system is for South Shore, others who will benefit from the system should be paying their fair share as well.

The customers of Phase 1 are the 49 existing customers of the Mesachie Lake Sewer System. Phase 1 benefits Mesachie Lake sewer by resolving the current and pressing public health and environmental issues with the existing disposal fields located on Forestry Road and next to Bear Lake. It further benefits the sewer system by providing additional capacity for new customers to join. After construction is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main.

The proposed land for the disposal field, located south-east of Honeymoon Bay, is intended to be given to the CVRD by Couverdon (Timberwest), as a community amenity arising from their development proposal. Locating the disposal field between Mesachie Lake and Honeymoon Bay would be the first step towards a centrally located sewer system with the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

Future phases include the possibility of a treatment plant and further expansion of the sewer service area. If approved by the community, developments like Pebblewest and Couverdon would require sewer servicing. The developments could potentially provide a treatment plant for the sewer system and some collection infrastructure in Honeymoon Bay. Further collection infrastructure could be provided by existing properties joining the sewer system. Future phases could be funded by developers, new customers joining the sewer system, or possibly a new Honeymoon Bay sewer service area.

64. On Forestry Road, will they have to have the pipe from their houses moved to the front yard from the back?

Phase 1, the current proposed phase, does not include the servicing of individual properties. Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1. We are investigating options for the best means of servicing individual properties. Details of Phase 2 have yet to be determined.

65. Who will pay for the connections to our houses?

Connecting the individual properties of the existing 49 customers to the pressurized pipe installed in Phase1 is part of Phase 2, a future phase. We are investigating options for the best means of servicing individual properties. Details of Phase 2 have yet to be determined. Your Electoral Area Director, Ian Morrison, has recommended the Board allocate $200,000 (100% remaining Area F Gas tax funding) to help pay for Phase 2.

66. If we pay for phase 1, will the Mesachie 49ers own it?

The total project cost for Phase 1 is $1,477,793. Conditions of the grant require that the customers of the system fund 17% of the total project cost, $251,226. The awarded amount from the CWWF grant covers the remainder of the project cost, $1,226,567. The CVRD owns the Mesachie Lake sewer system and, as a condition of the grant, must continue to own the system for at least 5 years after completion of the project.

67. What are the legalities of making it our own system? (Debenture or Co-op)

The customers of Mesachie Lake sewer may choose to form a Society. The grant from CWWF is only awarded to local government and would no longer be applicable. If the project is completed, the CVRD must continue to own the system for at least 5 years, as a condition of the grant.

68. Can we bear these costs in the community?

The customer-funded portion of the project is 17%, or $251,226. Without the grant from CWWF, the costs would be more than 5 times greater

69. Is Camp Imadene on the system? Will they build their own?

The CVRD has had no correspondence with Camp Imadene in regards to the sewer upgrades and has no knowledge of their plans.

70. Will we have to pay for our own pressure tank to tie our house pipe to get into the system?

Phase 1, the current proposed phase, does not include the servicing of individual properties. Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1. We are investigating options for the best means of servicing individual properties. Details of Phase 2 have yet to be determined.

71. Will residents have to move or re-route the lines from their houses to the main at their own cost?

See response to question 70.

72. Will we have to dig our own lines or will a contractor be sent to do it for us? What are these expected costs?

See response to question 70.

73. What will become of the roads in Mesachie Lake?

The roads will be restored to the same condition or better, where affected by construction.

74. Will the roads be dug up with no access for residents or emergency vehicles?

Residents and emergency vehicles will retain access throughout construction, with only minimal interruptions typical of road construction.

75. Fire protection?

See response to question 74

76. What are the developers paying? What is their share of the costs?

For Phase 1, the proposed land for the disposal field, located south-east of Honeymoon Bay, is intended to be given to the CVRD by Couverdon (Timberwest), as a community amenity arising from their development proposal. The customers of Phase 1 are the 49 existing customers of the Mesachie Lake Sewer System. After construction is complete, new customers, including developers, may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main.

In future phases, if approved by the community, developments like Pebblewest and Couverdon would require sewer servicing. The developments could potentially provide a treatment plant for the sewer system and some collection infrastructure in Honeymoon Bay.

77. What are the developers paying for future yearly fees and costs?

See response to question 76.

78. Who are the known developers?

Known potential developers are Couverdon (Timberwest) and Pebblewest. Developers include anyone, such as residents, wishing to service their property for the purpose of development

79. Why is the system not coming to Mesachie Lake?

See response to question 44.

80. Why are we supporting Honeymoon Bay and developers with no financial return to us?

See response to question 63.

81. What happened to the plan with Stin-qua/Ashburnum from before 2012 (2008?). Mesachie and HB were supposed to be able to apply for grants to tie into their treatment plant?

The Stin-Qua system is sized only for that development. The CVRD had no involvement with the system.

82. Do we know how much of the existing lines are PVC and how much are clay pipe?

The existing lines are mostly clay, with only a few PVC upgrades.

83. If others tie into the system, what will they pay? We need written agreements to this. Who will be able to tie into this system?

After construction is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main. The connection fee has yet to be determined.

84. Will we share the facility with HB etc? Is it economically fair that we pay for the first phase? Will future people re-pay us for our first financial input?

See response to question 63.

85. Who is entitled to tie in and what will they pay?

See response to question 83.

86. Who pays for individual connections?

Phase 1, the current proposed phase, does not include the servicing of individual properties. Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1. We are investigating options for the best means of servicing individual properties. Details of Phase 2 have yet to be determined. Your Electoral Area Director, Ian Morrison, has recommended the Board allocate $200,000 (100% remaining Area F Gas tax funding) to help pay for Phase 2.

After construction of Phase 1, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main.

87. Does everyone have to pay if the line goes by their residence?

For Phase 1, the customer-funded 17% share ($251,226) may only be obtained from the 49 customers of the system. After construction of Phase 1, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main

88. Will they be forced to join the system?

Phase 1, the current proposed phase, does not include the servicing of individual properties. Phase 2 is a future phase that would connect the individual properties of the existing 49 customers of the Mesachie Lake Sewer System to the pressurized sewer pipe installed in Phase 1. We are investigating options for the best means of servicing individual properties. Details of Phase 2 have yet to be determined. Your Electoral Area Director, Ian Morrison, has recommended the Board allocate $200,000 (100% remaining Area F Gas tax funding) to help pay for Phase 2.

89. What will their costs be?

See response to question 87.

90. What about the other 25-30 residents who are not on the system?

After Phase 1 is complete, new customers may join the sewer system. The costs for these new connections are not part of the project cost. New customers would be required to pay the necessary fees to join the sewer service area, as well as any costs associated with physically connecting and extending the sewer main. The connection fee has yet to be determined.

91. Does it lower our costs if new users join the system? Or do we all pay the same for 20 years?

Yes, a centrally located sewer system has the potential to serve more customers in and around Mesachie Lake and Honeymoon Bay. Additional customers improve financial stability and sustainability. A larger system, with more customers, is more economical and efficient to operate and maintain, and lowers the individual customer cost.

92. Why is it going to Honeymoon Bay? If our septic field was closer, we would need a smaller pump and our footprint would be smaller: therefore cheaper in the long run and better for our environment.

See response to question 44.